Release Notes 2022

Today's release contains two new features:

Attention all camps with our Staff module: We’ve made big improvements to Staff salary.

• We created 4 new "total salary" amounts on the Salary details tab of every staff profile page: Total Salary; Total Taxable Salary; Adjusted Salary; and Adjusted Taxable Salary.
• These amounts are auto-calculated for you using their base salary; new custom "Salary amount" fields; and their total charges.
• Create new custom “salary amount” fields that comprise each staff member's total salary (like their bonus, referral salary, travel allowance, etc.) via Admin > Staff > Custom fields. Rearrange them in their desired order, and select whether or not they're taxable (for the total vs. total taxable salary calculations).
• The existing custom “salary” custom fields are now referred to as “salary information” fields. While “salary amount” fields can only contain monetary amounts that are summed into a total, “salary information” fields are for salary-related information (e.g. marital status; that doesn’t apply to their “total salary.”
• We also moved staff “Charges” into the Salary details tab so you can see salary and payroll deductions in the same place. Note that admin user permissions for staff charges vs. salary details still apply.

Click here to read a full rundown on the new and improved Staff salary details.

• We added a new cell phone field to camper profiles, in the basic info section along with their other “essential” information.


• Families who are already in your database can add their camper's cell phone number by logging into the parent dashboard, going to the Enrollment page, and then clicking the pencil icon to edit their camper’s basic information.


• To collect camper cell phone from new families when they create their account, go to Step 1 of the Campers Setup Wizard and enable this field on your Request for Information / New Family Enrollment forms. You can also make it mandatory, if camper cell phone is a necessity to your camp.
• 

If your camp already created their own camper ‘cell phone’ question and you want to copy that data into our new cell phone field, hold tight - we’ll add camper cell phone to Advanced Reports in the next few months, so you can mass edit this field and copy over any existing cell phone numbers you’ve already collected.

Today’s release features the following updates and improvements:

• New feature!
  Often times, camps need to review and/or approve certain forms that campers submit - like scholarship applications, travel forms, daily health check or lunch request forms, etc. Today's release allows you to do just that: admin users can now assign a "review status" to every submitted camper form.
  
  To start using feature:
  1. Enable form review by going to Admin > DB Management > Forms.
  2. Customize the list of review statuses you can select for each submitted form by going to Admin > DB Management > Dropdown lists and editing the "Form review status" list.
  3. Go to the Forms tab of a Camper's profile and double click the pencil icon on the far left of a form to apply a "review status." Click here to see screenshots and more details.
  
  From the Forms tab of the camper profile, view the current review status of each form as well as the date the review was last updated and which admin user made the update. Apply a new review status whenever needed. Admins can also see the current review status when viewing the actual submission of the form as well.
  
  
• We also released some minor bug fixes.

Today’s release features the following updates and improvements:

Today’s release features the following updates and improvements:

• We added the 'Incomplete' tab to the Enrollment Requests page of the mobile responsive layout.
• We also made a few minor changes to the family profile 'add transaction' modals on the responsive layout so the functionality is more consistent with the modals in the original layout.
• We renamed the 'Nickname' field to 'Preferred Name' for campers, alumni, and staff. This change will appear on both the admin side as well as public-facing dashboards.

Today's release features the following updates and improvements:

• The Rollover Wizard now includes a section for choosing whether to roll over campers' custom colors to the new year. Click here to learn more.
• We fixed a bug that occurred when admins entered a comma in the transaction amount in specific scenarios.
• We made a few minor changes to the layout of the financial section of the family profile on the mobile responsive layout (for consistency with the original layout).
• The email notification sent to admins for new enrollment requests now includes the camper's 'years at camp' information. Stay tuned for more improvements to this email coming soon!

Today’s release features the following updates and improvements:

(Lots of) New Features:

• Automatic birthday emails: CampSite can now automatically email enrolled campers and hired staff on their birthdays, using the Camper/Staff "Events" tool. To find this feature, go to Admin, choose the Campers or Staff tab, select Events on the left, then click "Add action" under the birthday header. You can also have an admin task created automatically, X days before the camper or staff's birthday (and the task will be due on their actual birthday). Click here to learn more.
• Tracking payment confirmation/decline emails on a family's profile: The automatic emails that are sent when a payment is approved or declined are now recorded in the Emails tab of the family's profile page. To learn more about these emails and how to enable them, click here.
• Displaying camper custom colors on Bunking Boards: A new setting allows for bunking boards to display a camper's custom color as their bunk tile background (in lieu of their gender color). Find this setting under Admin > Campers > Bunking Boards > "Apply camper's 'custom color' as tile background". Click here to learn more.

Improvements:

• Campers and staff can now re-open and view submitted forms that don't allow editing (but can't change responses or re-submit). For now, this update applies to camper forms, staff forms, and camper and staff printed medical forms, but we plan to roll this out for other forms in the future.
• The Incomplete tab on the Enrollment Requests page got a small facelift - alternate rows are now shaded grey (like the Waitlisted tab). We also fixed a small bug when sending an email to the Incomplete tab - campers will now only appear once in the recipients area.
• When an admin changes a camper's yearly custom color, it's now recorded in the camper's History log.
• For camps with our Staff module, an applicant's cellphone number is now collected they initially create their account. Whether or not their cellphone number is mandatory is based on your Staff > Admin > Application: Basic info settings. Note that the application "Basic Info" page and "My Account" page still includes 'cellphone', too.
• It's almost the end of summer, and you know what that means - lots of financial reporting! To help make reporting easier, we've added instructions to the Financial Dashboard on how to easily generate the most common financial reports. To find them, click the Financial link in your navigation bar, then click the blue instructions icon in the bottom right corner of the page.

Today’s release features the following updates and improvements:

Bug Fixes:

• For admin users using our mobile responsive layout, the 'mark as received' and 'delete submission' functions for the family forms page is now working properly.
• For camps with our Camp Today Media (blogging) module, we fixed a bug that occasionally caused videos to not playback correctly.

Improvements:

New feature: Color-coding campers!

• Today we released the first part of a new feature for labeling campers with a yearly "custom color" (regardless of their enrollment status). For now, you can only view a camper's custom color when on their profile, but as early as next month, we’ll add the option to display campers' custom colors on other tools, starting with Bunking boards (and eventually Enrollment Requests; Advanced Reports; and more).
  To apply a custom color to a camper, go to their profile, select a year tab, then open the "Basic Info" sub-tab underneath (click here for a screenshot). Note: Custom colors are not shown to parents. Also, this feature is not available on our mobile layout yet.

We’ve updated the password recovery process when a user forgets their password. 

• Now, when admin or front-facing user (parent, staff, guest, donor) uses the ‘What’s my password?’ tool on the login page, they’ll be emailed a link to reset their password instead of having a password created for them. We’re going to continue implementing this new reset process for all other instances where a password is assigned, so keep an eye out for more updates on this in future releases.

Today's release features some exciting improvements:

We've revamped the Enrollment Requests page!

1.     We added more filters. You can now filter requests by camper grade/age; gender; and the payment method they selected to pay with. Checkmark the corresponding checkbox and apply the criteria, then update results.
2.    You can now track/delete Incomplete requests. A new ‘Incomplete’ tab displays the enrollment options that campers selected on their enrollment form but never finished enrolling for. Admins can also delete enrollment options, which will deselect them from the camper’s enrollment form and remove the camper from the ‘Incomplete’ tally in the enrollment option’s Pipeline Overview as well. Learn more by clicking here.

We created a new “Enrollment” merge field for enrollment request date and time.

•     This field generates the date and time when a camper submitted their enrollment request, e.g. "12-01-2021 3:05pm". As usual, you can click the field column header to sort the report results by this field, i.e. view campers chronologically by when their requests were submitted.
• We also updated the following existing 'date' fields to also include a timestamp: Family ‘Lead date’; ‘Submitted date’ for forms; and’ Created date’ for Notes.

For camps with our Transportation module, the transportation form now has a new setting (“Transportation group shares bus capacity?”) for controlling how the bus capacity is calculated.

• This setting determines whether or not a bus capacity is shared by all sessions within the transportation session group. By default, it's set to 'No' (which is how the bus capacity has always been calculated) - where each individual session in the session group is allotted the full bus capacity. To learn more, please click here.

Today’s release features the following updates and improvements:

Bug Fixes:

• The apostrophe symbol (') in a camper's first/last name no longer appears as HTML code (').

Improvements:

• For camps with our Medical module, the COVID-19 Immunization now includes doses 3 and 4.
• The Camper "Advanced Reports Management" page will now indicate if a report is restricting the visibility of a Daily Form, and prevent deletion of that report if so.

Today’s release features the following updates and improvements:

Bug Fixes

• The “Contact Us" feature in the Support menu of the navigation bar is functioning properly again.
• Admin users with DB Management>Report Permissions will properly retain their permissions to all saved reports (and thus will always appear in the list of users you can select when Sharing a report, too).
• The new page instructions icon will no longer appear on certain PDF print outs.
• For camps with our Staff module, the responsive Staff Dashboard sidebar greeting no longer displays HTML code.
• For camps with our Staff module, admins using the responsive admin design can successfully email a generated contract to a staff person again.

Improvements

• Enrollment requests on the Enrollment Requests page now display the camper’s age and grade. Soon, we’ll roll out the ability to filter requests by age/grade as well.
• The profile page Quick Notes feature now includes a scrollbar to easily view the entire contents.
• For camps with our Staff module, application questions added to the Basic Info page now display in the same responsive design as the rest of the application. Also the descriptor for mandatory questions now accurately states that mandatory questions are marked with an asterisk - not bolded text.