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Camper Profile: Forms Tab

The Forms tab of the Camper Profile contains all of their submissions of your Camper Forms.

 

From the Forms tab, an admin user can:

View Submission Information

First, note that forms will be organized into 3 different categories based on the form scope (Permanent vs. Yearly vs. Session specific).

Within each category, view a table presenting the submission details of each form with that category:

  1. Yearly dropdown: Indicates the year the form falls under.
  2. Type: Indicates whether the form is "web" or "printed" (learn more here)
  3. Name: Indicates the name of the form. Click to access the form contents.
  4. Meets Restriction?: If the form is restricted to certain campers, this column indicates if the camper meets the restrictions for this form.
    • If blank, the form is not restricted to certain campers.
    • If "Yes", the form is restricted and the camper meets the restrictions/is expected to submit the form.
    • If "No", the form is restricted but the camper does not meet the restrictions/is not expected to submit the form.
  5. Due date: Indicates the due date configured for the form (if applicable).
  6. Received?: Indicates whether or not the form has been received and when.
  7. Delete: Double click to permanently delete the form that the camper submitted.
  8. Mark as received: Click to mark a form as having been received without uploading a copy of the form (e.g. to override having a particular camper submit a certain form).

If a "printed" form is marked as received without uploading a copy of the form, the form will indicate that it's been received but that no submission was uploaded:

View If/When a Form Was Updated

If a form is editable, parents are able to update the form after they originally submitted it. Admins can view a timestamp of when the form was last updated by accessing the form contents.

Click the name of the form to access the form contents.

Refer to the "Last updated" field at the top of the page. If the form was updated after it was originally submitted, the "last updated" timestamp will be different than the "form submitted" timestamp, as shown above.

Upload a Form Manually

Admin users can upload a form manually (on the parent's behalf). The process for uploading a form depends on the form type - see below.

Upload a "Printed" Form

Admin users can upload a printed form by uploading a copy of the form from their computer (or tablet/phone, etc.) into CampSite.

First, click the name of the form to access the form contents.

Next, follow these steps (screenshotted above):

  1. Click "Choose File" to locate the form file on the admin user's device.
  2. Locate the file, select it, and click "Open."
  3. Click "Save changes" to upload the file into this form.

Upload a "Web" Form

Admin users can upload a web form by manually entering responses for each question on the form.

First, click the name of the form to access the form contents.

  1. Using the response fields,
  2. Using the response fields on the right, type a response to each question on the form.
  3. Click "Save changes" to save the form.

Print a Form

Submitted forms can also be printed from the "Forms" tab of the camper's profile page. The process for printing a form depends on the form type - see below.

  • To print form submissions in mass (instead of one camper at a time), go to the Forms page where the form was created. Click here to learn more.

Edit a Submitted Form

Admin users may edit a camper's form submission to overwrite the current submission with new information. The process for editing a form depends on the form type - see below.

Edit a "Web" Form

First, click the name of the form to access the form contents.

  1. Using the response fields on the right, click the current response for a question and enter a different response as needed. Do this for all responses that need to be updated.
  2. Click "Save changes" to save the form.

Edit a "Printed" Form

Admin users can edit a printed form by uploading a new copy of the form to replace the current copy.

To do that, an admin user must first delete the current copy of the form submission and then upload a new copy.

First, double click the delete icon on the far right of the form to delete the current copy of the form that's been uploaded into CampSite.

Next, click the name of the form to upload a new copy of the form into CampSite.

For step-by-step instructions on how to upload a printed form, click here.

Manage the Review Status for each Form

Using CampSite's form review functionality, admin users can record their review status of submitted forms, using a custom dropdown list of different review statuses.

To enable form review functionality, go to Admin > DB Management > Form review.

View the Review Details

The "Reviewed" column for each form will indicate whether or not an admin has updated the review status. If yes, you'll also see the date when the form was most recently reviewed, and by which admin user.

See the "Review Status" column for the particular status that an admin user applied to the form.

Change the Review Status

Double click the pencil icon for each form to edit the current review status of the form.

Note that you can only review forms that have been submitted or marked as received.

Use the dropdown list to select a review status and click to update review.

To manage which values appear in this dropdown list, go to Admin > DB Management > Dropdown lists and open the "Form review status" list.

Admins can also view the form review details when viewing the form submission as well:

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