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Program

Training Video

Program Module Training

To learn how to use the Program module in CampSite, watch the training below.

In this training, we demonstrate:

  • How to set up and manage your activity schedules
  • How to schedule campers and staff for activities
  • How to generate reports on your activity schedules
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Admin User Permissions

User Permissions (Program)

For general information on managing user permissions, please read our Admin user permissions article.

After the Program module is enabled for a user, you can grant the following permissions:

Basic

  • Admin: Permission to create and manage cycles, periods and activities.
  • Schedule campers: Permission to schedule campers for bunk and elective activities.
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Program Overview

Program Dashboard Page

The Program Dashboard Page is where you will manage everything related to your camp's Program. This includes basic Program Management, Bunk Scheduling and Elective Scheduling.

Opening Program Locations

Opening Program Locations

To access the Program Dashboard Page, click Program in the the header bar.

  1. Program Management
  2. Bunk Scheduling
  3. Electives Scheduling

Program Management

Program Management
  1. Program Locations
  2. Program Blackout Calendar

Bunk Scheduling

Bunk Scheduling
  1. Segments
  2. Grids (quick view)
  3. Reports

Electives Scheduling

Electives Scheduling
  1. Segments
  2. Grids
  3. Camper reports
  4. Staff reports
  5. iPad enrollment
Program Glossary
  1. Activities: Activities that bunks/campers/staff can participate in(i.e. Swim Instruction, Arts and Crafts or Basketball)
  2. Available Activities: Activities that can be scheduled on a given day and period
  3. Available Activities Slots: The number of bunks that can be scheduled for an available activity
  4. Blackout: A time-frame in which a program location is unavailable
  5. Cycle Grid: A 'drag and drop' view of a day within a cycle where you can assign bunks to available activities
  6. Cycles: A time-frame in which days, periods and activities take place.
  7. Days: A calendar day in which periods and available activities take place
  8. Destination Segment: The segment in which you would like to copy information to
  9. Destination Cycle: The cycle in which you would like to copy information to
  10. Frequency: The number of times that a bunk/camper/staff attends an activity within the chosen mode
  11. Max Bunk Count: The maximum number of bunks that can participate in one available activity at a given time
  12. Orphanage: A section on the cycle grid where unassigned bunks are placed
  13. Periods: A time-frame within a day in which an available activity takes place
  14. Program Location: A place on camp where activities take place
  15. Segment: The overriding theme within Program. Segments are created per session and contain program locations, blackouts, activities, cycles, days, periods and bunks
  16. Short Name: An abbreviation for a program location
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Program Management

Program Locations

Program Locations are the areas in camp in which Activities take place.

Opening Program Locations

Opening Program Locations

To access Program Locations, click Program in the the header bar.

Click Program Locations under the Program Management section.

Adding a Program Location

Adding a Program Location

To add a new Program Location click " +Add program location... "

A pop-up window will appear which allows you to add the Program Location Name and Short Name.

  1. Name indicates the full name of the Program Location
  2. Short Name indicates an abbreviation for the Program Location that will appear in other areas of the Program Module
  3. Hit Submit

Program Location Names will appear in alphabetical order. You may add as many Program Locations as you wish.

Program Blackout Calendar

The Program Blackout Calendar allows you to "blackout" Program Locations in camp on certain days and times so that no Activities may be made available to Bunks.

Opening the Program Blackout Calendar

Opening the Program Blackout Calendar

To access Program Blackout Calendar, click Program in the the header bar.

Click Program Blackout Calendar under the Program Management section.

Adding a Blackout

Adding a Blackout

To add a new Blackout click " +Add blackout... "

A pop-up window will appear which allows you to add the new Program Blackout.

  1. Choose what Program Location you would like to "Blackout" for the current date.
  2. Indicate the Start time of the Blackout
  3. Indicate an End time of the Blackout
  4. Write any Notes to indicate why you are adding the Blackout
  5. Click "Add new blackout"

Program Blackouts will appear in order of Start time.

After refreshing the pave the days in which you have a blackout present will appear in red in the calendar.

See more

Bunk Scheduling: Segments

Creating Segments

There are several elements needed to create Activity Schedules - which Division(s) of campers you plan to schedule; which Activities you want to include on the schedule; and then the Cycles/time Periods of the schedule itself.

Each Activity Schedule - and all the elements needed for creating it - are contained within a Segment. Segments are created for specific sessions, and each session can have 1 or more Segments as needed. Typically, Segments are created based on which Bunk(s) of campers you plan to assign to your Activity Schedule.

For example, if you have a different Activity Schedule for younger campers vs. older campers, you could create 2 Segments: one Segment containing younger Bunks and their activities; and then a  second Segment containing your older Bunks and their activities.

Opening Segments

To begin, access the Program Dashboard via CampSite's navigation bar.

Creating Segments

Next, click the Segments link to begin creating Segments.

Note that there are (2) different types of Activity Schedules you can create, based on how you plan to assign campers to your schedule(s).

With Bunk Scheduling, an entire Bunk of campers is scheduled for the same activity during a given time period (including all staff assigned to oversee that Bunk).

With Elective Scheduling, campers and staff are scheduled for each activity individually, instead of with their entire bunk.

After selecting the appropriate Segments link, on the next screen, you'll see a list of every camp session created (per CampSite year). Segments are created within specific sessions, allowing you to create an Activity Schedule for the campers enrolled in that particular session.

Adding a Segment

To create a new Segment, click " +Add segment... "

Enter the segment details in the pop-up window.

  1. Select which Session you want to create the Segment for. You'll then create an activity schedule for the campers enrolled in this particular session.
  2. Create a Name for the Segment
  3. Click Submit to create the Segment

Segments will appear in alphabetical order underneath the Session they've been created for.

Create as many Segments as needed, then begin managing each Segment. For more information on managing Segments, read more our other articles on managing Bunk Segments or managing Elective Segments.  

Managing Segments

Managing Segments is the second step in the Bunk Scheduling process. Now that you've created your Segment, we need to add the Divisions, Activities, and Cycles that comprise the Segment.

Choose the Segment you would like to manage by clicking on the Segment icon, to the left of the Segment Name.

Divisions, Activities, Cycles

Divisions, Activities, Cycles

The Segment Management page will now appear where you will be able to manage your:

  1. Divisions assigned to this Segment
  2. Activities available for this Segment
  3. Cycles for this Segment
Adding Divisions to a Segment

Specify which campers you'll be assigning to Activities by adding their Divisions to the Segment. When you're ready to start scheduling your Activities, you'll select from the campers in the Divisions that have been added to the Segment here.

Adding Divisions to a Segment

To add a Division to a Segment, click " +Add division... "

Adding Divisions to a Segment
  1. Select a Division to add to the Segment. Note: you'll be presented all Divisions created for the session this Segment exists within. To add/edit these Divisions, go to the Bunking Board page for this session.
  2. Click Submit to add the selected Division to the Segment.

Divisions will display in the order in which they're ranked on the Bunking Board page.

Adding Activities to a Segment

Specify all the Activities you plan to schedule by adding each Activity to the Segment. When you're ready to start creating your schedule, you'll select from the Activities that have been added to the Segment here.

Adding Activities to a Segment

Adding Activities to a Segment

To add an Activity to a Segment, click " + Add activity... "

Bunk Scheduling

  1. Provide the name of the activity
  2. Select a Location for the activity (from the list of Locations already created)
  3. Set the default maximum bunk count for this Activity (i.e. the maximum number of bunks that can be assigned to this Activity at a given time)
  4. Click Submit to create the Activity

Elective Scheduling

  1. Provide the name of the activity
  2. Select a Location for the activity (from the list of Locations already created)
  3. Set the default maximum camper count for this Activity (i.e. the maximum number of campers that can be assigned to this Activity at a given time)
  4. Set the default maximum camper count for this Activity (i.e. the maximum number of campers that can be assigned to this Activity at a given time)
  5. Click Submit to create the Activity

The Activities you have added to this Segment will show up in alphabetical order by Name.

To edit the Name, Location, or Max Bunks for an Activity, double click the current settings. Make the necessary changes and then click "OK" to apply them.

To delete an Activity, double click the delete button on the far right. An Activity can only be deleted if it has not yet been added to your Activity Schedule.

Copying Activities to another Segment

If you want to use the same Activities in multiple Segments, create the Activities in one Segment and then use the Copy function to copy them all to another Segment you've created.

Within the Segment page, click "Copy activities from this segment..."

  1. Select the Segment into which you want to copy the present Activities.
  2. Click "Copy these activities" to copy the activities.

All Activities from the present Segment will then be copied to the Destination Segment you selected.

Adding Cycles to a Segment

Cycles refer to the time frame for one particular Activity Schedule. You'll then create an Activity Schedule for the duration of the Cycle (on a daily basis).

If needed, you can create multiple Cycles within a Segment (if you plan to have different Activity Schedules within the Segment).

To add a Cycle to a Segment, click " +Add cycle... "

  1. Provide a name for the Cycle
  2. Specify the start date of the Cycle
  3. Specify the end date of the Cycle
  4. Click Submit to add the Cycle to the Segment

All Cycles will be listed in chronological order by start date.

Edit the name of a Cycle by double clicking the current name. The start and end dates cannot be edited afterwards; instead, delete the Cycle and re-create it. Double click the delete button on the far right to delete the Cycle (but note that Cycles can only be deleted if nothing is set up within it yet).

See more

Bunk Scheduling: Cycles

Managing a Cycle

Managing Cycles is the third step in the Activity Scheduling process. Now that you've fully created your Segment and Cycles, we need to add the Periods that comprise the Days within the Cycle.

Opening a Cycle

Opening a Cycle

To open a Cycle, click on the "Cycle Icon" to the left of the Cycle you would like to manage.

The Cycle management page will open up and show you each Day within the Cycle. From this page you are able to:

  1. Add Periods to Days within the Cycle
  2. View the Cycle Grid
  3. Copy Periods to another Date
Adding Periods to a Day

Cycles consist of Days in which Periods take place.

Days can have as many or as few Periods as you would like.

Periods represent a time frame in which Activities take place.

 

To add a Period to a day click " +Add period... "

A pop-up window will appear which allows you to add a new Period.

  1. Choose which date within the Cycle you would like to add the Period to.
  2. Enter a name for the Period
  3. Select the Start Time of the Period
  4. Select the End Time of the Period
  5. Hit Submit

Periods will appear in the order in which they take place, starting with the earliest start time.

Copying Periods to other Days

Copying Periods to other Days allows you to quickly duplicate Periods from one Day to the next without having to enter all of the Periods again.

Within the Cycle Management page, click "Copy periods to another date..."

A pop-up window will appear that asks you which Date you would like to copy.

  1. Choose the Source Date from the drop-down list
  2. Choose a Destination Cycle from the drop-down list
  3. Select which Dates within the Destination Cycle you would like to copy to
  4. Click "Copy this date" to copy the Periods within the Source Date to the Destination Cycles and Dates

The Periods within the Date you have chosen to copy will now appear in the Destination Cycle and Dates you selected in the previous step.

The Cycle Grid - Bunk Scheduling

The Cycle Grid - Bunks is where you will manage the Available Activities within a Cycle and assign Bunks to those Available Activities

To open the Cycle Grid,  click "View cycle grid..."

From the Cycle Grid you are able to:

  1. Choose which Date within the Cycle you are viewing
  2. Add Available Activities to each Day and Period
  3. Copy Available Activities from from this Cycle Grid to other Days
  4. View all Available Activities and the number of Bunks that may be assigned to that Available Activity for each Period within a Day
  5. View all Bunks that have not yet been assigned an Activity for each Period within a Day

Cycle Grid Quick View

Cycle Grid Quick View

To quickly access a Cycle Grid from the Program Landing Page, you can click on the Cycle you would like to view. You will then be taken to the first day within the chosen Cycle.

Adding Available Activities to Period

Available Activities are Activities that Bunks can be assigned to during Periods within a Day.

To add an Available Activity click " +Add available activity... "

A pop-up window will appear which allows you to add an Available Activity.

  1. Choose which Activity you would like to make Available
  2. The "Max Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Bunks that may be assigned to this Activity
  3. Select which Periods within the Day you would like to make this Activity Available
  4. Hit Submit

Available Activities will appear in alphabetical order

Copying Available Activities to other Days

Copying Available Activities to other Days allows you to quickly duplicate Available Activities from one Day to the next without having to enter all of the Available Activities again.

Within the Cycle Grid, click "Copy available activities from this grid..."

A pop-up window will appear that asks you where you would like to copy the Available Activities from this grid to:

  1. Choose Destination Cycle from the drop-down list
  2. Indicate whether or not you would like to copy the bunks assignments. (i.e. If Bunk 1 is assigned to Golf in Period 1 of your Source Date, they will be assigned to Golf in the Destination Date for Period 1)
  3. Select which Dates within the Destination Cycle you would like to copy the Available Activities and Bunk Assignments (if desired) to
  4. Click "Copy this date" to copy the Available Activities and Bunk Assignments (if desired) within the Source Date to the Destination Cycles and Dates

"Available Activities copied successfuly!" will appear in a green box at the top of the screen.

See more

Bunk Scheduling: Reports

Schedule Grid Generator

The Schedule Generator is designed to give you an overview of Available Activities that are taking place by Bunk or by Activity on a per Cycle basis. You can then quickly print and hand out schedules to your activity and cabin staff or export the information to Excel.

To access the Schedule Generator, click Program in the the header bar.

Click Schedule Generator under the Reports section of Bunk Scheduling.

Schedule Generator - By Activity

Schedule Generator - By Activity

Choose your criteria:

  1. Year
  2. Session
  3. Mode (by activity in this step)
  4. Segment within the chosen Session
  5. Cycle within the chosen Segment
  6. Dates within the chosen Cycle
  7. Run Report
  1. You can export this data to Excel or Print directly from this report.
  2. The report will generate information with each Activity listed on the y-axis and each Period listed on the x-axis. As you move across a row in the table, you will see which Bunks are scheduled for which Activities during which Period.

Schedule Generator - By Bunk

Schedule Generator - By Bunk

Choose your criteria:

  1. Year
  2. Session
  3. Mode (by bunk in this step)
  4. Segment within the chosen Session
  5. Cycle within the chosen Segment
  6. Dates within the chosen Cycle
  7. Run Report
  1. You can export this data to Excel or Print directly from this report.
  2. The report will generate information with each Division and Bunk listed on the y-axis and each Period listed on the x-axis. As you move across a row in the table, you will see which Activities are scheduled for which Bunks during which Period.
Frequency Report

The Frequency Report is designed to give you a count of how many times during a Segment or Cycle that a Bunk has attended an Activity.

To access the Frequency Report, click Program in the the header bar.

Click Frequency Report under the Reports section of Bunk Scheduling.

Frequency Report - By Segment

Frequency Report - By Segment

Choose your criteria:

  1. Year
  2. Session
  3. Mode (by segment in this step)
  4. Segment within the chosen Session
  5. Run Report
  1. You can export this data to Excel or Print directly from this report.
  2. The report will generate information with each Division and Bunk listed on the y-axis and each Activity listed on the x-axis. As you move across a row in the table, you will see the number of times a Bunk has been assigned an Activity within the course of the entire Segment.

Frequency Report - By Cycle

Frequency Report - By Cycle

Choose your criteria:

  1. Year
  2. Session
  3. Mode (by cycle in this step)
  4. Segment within the chosen Session
  5. Cycle within the chosen Segment
  6. Run Report
  1. You can export this data to Excel or Print directly from this report.
  2. The report will generate information with each Division and Bunk listed on the y-axis and each Activity listed on the x-axis. As you move across a row in the table, you will see the number of times a Bunk has been assigned an Activity within the course of the chosen Cycle.
See more

Elective Scheduling: Segments

Creating Segments

There are several elements needed to create Activity Schedules - which Division(s) of campers you plan to schedule; which Activities you want to include on the schedule; and then the Cycles/time Periods of the schedule itself.

Each Activity Schedule - and all the elements needed for creating it - are contained within a Segment. Segments are created for specific sessions, and each session can have 1 or more Segments as needed. Typically, Segments are created based on which Bunk(s) of campers you plan to assign to your Activity Schedule.

For example, if you have a different Activity Schedule for younger campers vs. older campers, you could create 2 Segments: one Segment containing younger Bunks and their activities; and then a  second Segment containing your older Bunks and their activities.

Opening Segments

To begin, access the Program Dashboard via CampSite's navigation bar.

Creating Segments

Next, click the Segments link to begin creating Segments.

Note that there are (2) different types of Activity Schedules you can create, based on how you plan to assign campers to your schedule(s).

With Bunk Scheduling, an entire Bunk of campers is scheduled for the same activity during a given time period (including all staff assigned to oversee that Bunk).

With Elective Scheduling, campers and staff are scheduled for each activity individually, instead of with their entire bunk.

After selecting the appropriate Segments link, on the next screen, you'll see a list of every camp session created (per CampSite year). Segments are created within specific sessions, allowing you to create an Activity Schedule for the campers enrolled in that particular session.

Adding a Segment

To create a new Segment, click " +Add segment... "

Enter the segment details in the pop-up window.

  1. Select which Session you want to create the Segment for. You'll then create an activity schedule for the campers enrolled in this particular session.
  2. Create a Name for the Segment
  3. Click Submit to create the Segment

Segments will appear in alphabetical order underneath the Session they've been created for.

Create as many Segments as needed, then begin managing each Segment. For more information on managing Segments, read more our other articles on managing Bunk Segments or managing Elective Segments.  

Managing Segments

Managing Segments is the second step in the Elective Scheduling process. Now that you've created your Segment, we need to add the Divisions, Departments, Activities, and Cycles that comprise the Segment.

Choose the Segment you would like to manage by clicking on the Segment icon, to the left of the Segment Name.

Divisions, Departments, Activities, Cycles

Divisions, Departments, Activities, Cycles

The Segment Management page will now appear where you will be able to manage your:

  1. Divisions assigned to this Segment
  2. Departments assigned to this Segment
  3. Activities available for this Segment
  4. Cycles for this Segment
Adding Divisions to a Segment

Specify which campers you'll be assigning to Activities by adding their Divisions to the Segment. When you're ready to start scheduling your Activities, you'll select from the campers in the Divisions that have been added to the Segment here.

Adding Divisions to a Segment

To add a Division to a Segment, click " +Add division... "

Adding Divisions to a Segment
  1. Select a Division to add to the Segment. Note: you'll be presented all Divisions created for the session this Segment exists within. To add/edit these Divisions, go to the Bunking Board page for this session.
  2. Click Submit to add the selected Division to the Segment.

Divisions will display in the order in which they're ranked on the Bunking Board page.

Adding Departments to a Segment

If you have CampSite's Staff Module, specify which staff you'll be assigning to Activities by adding their Departments to the Segment. When you're ready to start scheduling your Activities, you'll select from the staff in the Departments that have been added to the Segment.

Adding Departments to a Segment

Adding Departments to a Segment

To add a Department to a Segment, click " + Add department... "

A pop-up window will appear which allows you to choose which Departments you would like to add to the Segment.

  1. Choose a Department from the drop-down menu
  2. Hit Submit to add the Department to the Segment

The Departments you have chosen to add to this Segment will show up in alphabetical order.

Copying Departments to another Segment

Copying Departments to another Segment allows you to quickly duplicate Departments from one Segment to the next without having to enter all of the Departments again.

Within the Segment Management page, click "Copy departments from this segment..."

A pop-up window will appear that asks you where you would like to copy departments from this segment to.

  1. Choose the Destination Segment from the drop-down list
  2. Click "Copy these departments" to copy to the Destination Segment.

"Departments copied successfully!" will appear in a green box at the top of the screen.

Adding Activities to a Segment

Specify all the Activities you plan to schedule by adding each Activity to the Segment. When you're ready to start creating your schedule, you'll select from the Activities that have been added to the Segment here.

Adding Activities to a Segment

Adding Activities to a Segment

To add an Activity to a Segment, click " + Add activity... "

Bunk Scheduling

  1. Provide the name of the activity
  2. Select a Location for the activity (from the list of Locations already created)
  3. Set the default maximum bunk count for this Activity (i.e. the maximum number of bunks that can be assigned to this Activity at a given time)
  4. Click Submit to create the Activity

Elective Scheduling

  1. Provide the name of the activity
  2. Select a Location for the activity (from the list of Locations already created)
  3. Set the default maximum camper count for this Activity (i.e. the maximum number of campers that can be assigned to this Activity at a given time)
  4. Set the default maximum camper count for this Activity (i.e. the maximum number of campers that can be assigned to this Activity at a given time)
  5. Click Submit to create the Activity

The Activities you have added to this Segment will show up in alphabetical order by Name.

To edit the Name, Location, or Max Bunks for an Activity, double click the current settings. Make the necessary changes and then click "OK" to apply them.

To delete an Activity, double click the delete button on the far right. An Activity can only be deleted if it has not yet been added to your Activity Schedule.

See more

Elective Scheduling: Cycles

Managing a Cycle

Managing Cycles is the third step in the Activity Scheduling process. Now that you've fully created your Segment and Cycles, we need to add the Periods that comprise the Days within the Cycle.

Opening a Cycle

Opening a Cycle

To open a Cycle, click on the "Cycle Icon" to the left of the Cycle you would like to manage.

The Cycle management page will open up and show you each Day within the Cycle. From this page you are able to:

  1. Add Periods to Days within the Cycle
  2. View the Cycle Grid
  3. Copy Periods to another Date
Adding Periods to a Day

Cycles consist of Days in which Periods take place.

Days can have as many or as few Periods as you would like.

Periods represent a time frame in which Activities take place.

 

To add a Period to a day click " +Add period... "

A pop-up window will appear which allows you to add a new Period.

  1. Choose which date within the Cycle you would like to add the Period to.
  2. Enter a name for the Period
  3. Select the Start Time of the Period
  4. Select the End Time of the Period
  5. Hit Submit

Periods will appear in the order in which they take place, starting with the earliest start time.

Copying Periods to other Days

Copying Periods to other Days allows you to quickly duplicate Periods from one Day to the next without having to enter all of the Periods again.

Within the Cycle Management page, click "Copy periods to another date..."

A pop-up window will appear that asks you which Date you would like to copy.

  1. Choose the Source Date from the drop-down list
  2. Choose a Destination Cycle from the drop-down list
  3. Select which Dates within the Destination Cycle you would like to copy to
  4. Click "Copy this date" to copy the Periods within the Source Date to the Destination Cycles and Dates

The Periods within the Date you have chosen to copy will now appear in the Destination Cycle and Dates you selected in the previous step.

The Cycle Grid - Elective Scheduling

The Cycle Grid - Campers is where you will manage the Available Activities within a Cycle and assign Campers to those Available Activities

To open the Cycle Grid,  click "View cycle grid..."

From the Cycle Grid - Campers you are able to:

  1. Choose which Date within the Cycle you are viewing
  2. Go to the Staff Grid
  3. Add Available Activities to each Day and Period
  4. Copy Available Activities from from this Cycle Grid to other Days
  5. Select which Divisions are visible on the Cycle Grid
  6. View all Campers within the selected Divisions and their Activity Assignment for each Period within a Day
  7. View all Available Activities within each Period

Cycle Grid Quick View

Cycle Grid Quick View

To quickly access a Cycle Grid from the Program Landing Page, you can click on the Cycle you would like to view. You will then be taken to the first day within the chosen Cycle.

Adding Available Activities to Periods

Available Activities are Activities that Campers and Staff can be assigned to during Periods within a Day.

To add an Available Activity click " +Add available activity... "

A pop-up window will appear which allows you to add an Available Activity.

  1. Choose which Activity you would like to make Available.
  2. The "Max Camper Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Campers that may be assigned to this Activity.
  3. The "Max Staff Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Staff that may be assigned to this Activity.
  4. Select which Periods within the Day you would like to make this Activity Available.
  5. Hit Submit.

Available Activities will appear in alphabetical order, and can be dragged and dropped under a campers row.

Copying Available Activities to other Days

Copying Available Activities to other Days allows you to quickly duplicate Available Activities from one Day to the next without having to enter all of the Available Activities again.

Within the Cycle Grid, click "Copy available activities from this grid..."

A pop-up window will appear that asks you where you would like to copy the Available Activities from this grid to:

  1. Choose Destination Cycle from the drop-down list.
  2. Copy camper assignment to other days of the week.
  3. Copy staff assignment to other days of the week.
  4. Select which Dates within the Destination Cycle you would like to copy the Available Activities and Elective Assignments (if desired) to.
  5. Click "Copy this date" to copy the Available Activities and Elective Assignments (if desired) within the Source Date to the Destination Cycles and Dates.

"Available Activities copied successfuly!" will appear in a green box at the top of the screen.

See more

Elective Scheduling: Reports

Schedule Grid Generator

The Schedule Generator is designed to give you an overview of Available Activities that are taking place by Bunk or by Activity on a per Cycle basis. You can then quickly print and hand out schedules to your activity and cabin staff or export the information to Excel.

To access the Schedule Generator, click Program in the the header bar.

Click Schedule Generator under the Reports section of Bunk Scheduling.

Schedule Generator - By Activity

Schedule Generator - By Activity

Choose your criteria:

  1. Year
  2. Session
  3. Mode (by activity in this step)
  4. Segment within the chosen Session
  5. Cycle within the chosen Segment
  6. Dates within the chosen Cycle
  7. Run Report
  1. You can export this data to Excel or Print directly from this report.
  2. The report will generate information with each Activity listed on the y-axis and each Period listed on the x-axis. As you move across a row in the table, you will see which Bunks are scheduled for which Activities during which Period.

Schedule Generator - By Bunk

Schedule Generator - By Bunk

Choose your criteria:

  1. Year
  2. Session
  3. Mode (by bunk in this step)
  4. Segment within the chosen Session
  5. Cycle within the chosen Segment
  6. Dates within the chosen Cycle
  7. Run Report
  1. You can export this data to Excel or Print directly from this report.
  2. The report will generate information with each Division and Bunk listed on the y-axis and each Period listed on the x-axis. As you move across a row in the table, you will see which Activities are scheduled for which Bunks during which Period.
Frequency Report

The Frequency Report is designed to give you a count of how many times during a Segment or Cycle that a Bunk has attended an Activity.

To access the Frequency Report, click Program in the the header bar.

Click Frequency Report under the Reports section of Bunk Scheduling.

Frequency Report - By Segment

Frequency Report - By Segment

Choose your criteria:

  1. Year
  2. Session
  3. Mode (by segment in this step)
  4. Segment within the chosen Session
  5. Run Report
  1. You can export this data to Excel or Print directly from this report.
  2. The report will generate information with each Division and Bunk listed on the y-axis and each Activity listed on the x-axis. As you move across a row in the table, you will see the number of times a Bunk has been assigned an Activity within the course of the entire Segment.

Frequency Report - By Cycle

Frequency Report - By Cycle

Choose your criteria:

  1. Year
  2. Session
  3. Mode (by cycle in this step)
  4. Segment within the chosen Session
  5. Cycle within the chosen Segment
  6. Run Report
  1. You can export this data to Excel or Print directly from this report.
  2. The report will generate information with each Division and Bunk listed on the y-axis and each Activity listed on the x-axis. As you move across a row in the table, you will see the number of times a Bunk has been assigned an Activity within the course of the chosen Cycle.
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