Elective Scheduling: Cycles

To add a Period to a day click " +Add period... "

A pop-up window will appear which allows you to add a new Period.

1. Choose which date within the Cycle you would like to add the Period to.
2. Enter a name for the Period
3. Select the Start Time of the Period
4. Select the End Time of the Period
5. Hit Submit

Periods will appear in the order in which they take place, starting with the earliest start time.

Within the Cycle Management page, click "Copy periods to another date..."

A pop-up window will appear that asks you which Date you would like to copy.

1. Choose the Source Date from the drop-down list
2. Choose a Destination Cycle from the drop-down list
3. Select which Dates within the Destination Cycle you would like to copy to
4. Click "Copy this date" to copy the Periods within the Source Date to the Destination Cycles and Dates

The Periods within the Date you have chosen to copy will now appear in the Destination Cycle and Dates you selected in the previous step.

To open the Cycle Grid,  click "View cycle grid..."

From the Cycle Grid - Campers you are able to:

1. Choose which Date within the Cycle you are viewing
2. Go to the Staff Grid
3. Add Available Activities to each Day and Period
4. Copy Available Activities from from this Cycle Grid to other Days
5. Select which Divisions are visible on the Cycle Grid
6. View all Campers within the selected Divisions and their Activity Assignment for each Period within a Day
7. View all Available Activities within each Period

To quickly access a Cycle Grid from the Program Landing Page, you can click on the Cycle you would like to view. You will then be taken to the first day within the chosen Cycle.

To add an Available Activity click " +Add available activity... "

A pop-up window will appear which allows you to add an Available Activity.

1. Choose which Activity you would like to make Available.
2. The "Max Camper Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Campers that may be assigned to this Activity.
3. The "Max Staff Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Staff that may be assigned to this Activity.
4. Select which Periods within the Day you would like to make this Activity Available.
5. Hit Submit.

Available Activities will appear in alphabetical order, and can be dragged and dropped under a campers row.

Within the Cycle Grid, click "Copy available activities from this grid..."

A pop-up window will appear that asks you where you would like to copy the Available Activities from this grid to:

1. Choose Destination Cycle from the drop-down list.
2. Copy camper assignment to other days of the week.
3. Copy staff assignment to other days of the week.
4. Select which Dates within the Destination Cycle you would like to copy the Available Activities and Elective Assignments (if desired) to.
5. Click "Copy this date" to copy the Available Activities and Elective Assignments (if desired) within the Source Date to the Destination Cycles and Dates.

"Available Activities copied successfuly!" will appear in a green box at the top of the screen.

The Available Activity count indicator (# of Assigned Campers / Maximum # of Available Slots for the current Period can be edited by double clicking on the Maximum # of Available Slots

1. Choose a new value from the drop-down menu
2. Click OK to save changes

Note: You may not reduce the Max Camper Count below the # of Assigned Campers. (i.e If your Max Camper Count is 5 and you have already assigned 4 campers to the specified Activity, you cannot reduce the Max Camper Count below 4)

The new Maximum Camper Count will be indicated based on your selection.

1. Division Name
2. Campers within the Division (Ordered by Bunk name and then alphabetically within each bunk)
3. A Campers Assigned Activity for the indicated Period
4. Activity Slots for which the Camper does not currently have an Assigned Activity
5. Available Activities for the indicated Period
6. An Available Activity that has no more Available Slots is shown with a dashed border, faded and italicized
7. The Available Activity count indicator (# of Assigned Campers / Maximum # of Available Slots for the current Period)

In order to assign a Camper to an Available Activity, "Drag & Drop" the Available Activity to the Available Activity Slot. When hovering over the Slot, the background of the Slot will turn Green to indicate that you may assign the Activity to this Camper.