Release Notes 2026

🚀 New Features 🚀

• Enrollment: Set automatic open and close dates and times for enrollment bundles: Each enrollment bundle can now have an optional start and end date and time. Bundles show on the Parent Dashboard only during their open window, so a single enrollment option can release different bundles at different times. A parent who selects a bundle while it is open can still finish their enrollment after it closes. The Rollover Wizard can carry these times forward to next year or leave them blank.
• Financial: Reconciliation Assistant tool:  Camps for whom it is relevant will see a Reconciliation Assistant under Financial Dashboard > Reconciliation reports. Upload the Balance Details export from your card processor, and the tool shows which transactions make up each payout deposited to your bank account. It flags any payout that doesn't fully match, often the most recent one still settling. You can export the full breakdown to Excel. Your file is read in your browser and is never uploaded or saved, and a glossary explains each term.
• Camp Today: All pages now offered in responsive design: The Tags page under the Camp Today Media dashboard now uses the Responsive design. Add, rename, and search tags; a new tag is highlighted as soon as you add it, and renamed tags move into alphabetical order right away.

➕ Improvements ➕

• Camp Shop: Custom confirmation email text and order invoices: In Admin > Campers > Shop, you can now add your own text to the Shop purchase confirmation email. Parent Dashboard purchases now include an invoice PDF with the confirmation. On the camper profile Shop tab, each order now has options to generate its invoice and to send a confirmation email, including for orders created by an admin.
• Spending Money: Deposit confirmation Emails and statements: Parents now receive a confirmation email with a statement attached when they add Spending Money from the Parent Dashboard. Add your own text to this email in Admin > Campers > Spending Money. On the camper profile Spending Money tab, admins can now generate a statement for any date range and resend the confirmation email.
• Agent: Forms step during enrollment: Agent enrollment now includes the Forms step, matching the Parent Dashboard. Agents can complete camper and family forms, Health History, and Transportation forms, and the same required-form rules apply. Agents can also submit Health History Forms from the camper's profile. The Agent Module is currently in Beta. To have it turned on, please contact support@campmanagement.com.
• Advanced Reports: Faster report refresh: Reports with restrictions now refresh one at a time, as they're needed, instead of all at once. This removes slowdowns some larger camps saw after updates that affect report results.
• Labels: Eleven new label templates available: Eleven new label formats are available in Admin > Campers > Labels > + Add new label: Avery 5371, 5162, 5165, 5161, 60517, 94106, 5293 (round), and 5195, plus DYMO 30252, CR80, and Avery/Presta 94237. The New Label window also links to our list of compatible label formats.
• Improved display in browser Dark Mode: The CampSite admin header and Saved Email previews now stay readable when your browser is set to dark mode.
• Accessibility Widget on more pages: The accessibility widget is now available on enrollment request and request-for-information pages, donor registration, and staff registration. Text size changes now apply to more form question types, and the widget's text has been simplified.
• Translation: Four new languages: Filipino (Tagalog), Farsi (Persian), Armenian, and Korean are now available for translating your external pages. To add one for your camp, please contact support@campmanagement.com.

• Medical: Group camper and staff medical reports by assigned bus. This update introduces new options on the Medical dashboard that allows camps to print and group Medical Profiles and the Medical Awareness List by assigned bus.
• Our new Agent Module is currently in Beta. With this release we have made improvements to the module that allows us to offer it to all who are interested! The agent enrollment wizard tool has been upgraded to properly reflect credit card processing fees, custom payment entries, and discount options. New automated blocks have been added to prevent submission attempts whenever required payment fields are left empty by the agent.
  • If you have already expressed interest in utilizing the module, it will be turned on for you. Otherwise, if you are interested in turning it on, please contact support@campmanagement.com for assistance.
  • More information on the module can be found HERE

✨ Exciting New Features

• Admin Two-Factor Authentication Deactivation Tool: Admin users had no mechanism to assist parents or staff who became locked out of dashboards after losing device authentication codes. The Family and Staff profiles now feature a "Disable 2FA" tool in the Action Menu restricted by the Campers > Basic > Edit admin permission, which strips the lock, logs history data, and triggers a confirmation alert to the end user.
• ADA Compliance: Universal Accessibility Software Widget: To bring Parent, Staff, and Donor dashboards into compliance with modern visual scanning expectations, we’ve introduced an Accessibility Widget. Users can change typography size or select a dyslexia-friendly font, dimensions, alternate high-contrast or inverted color page views, toggle inverted dark configurations, or activate dyslexia-friendly layouts with single-action toggles that persist throughout their session. This capability is limited on the Admin interface to users using the mobile responsive interface. You can activate this on your “My Profile” (click on your username @ Camp Initials link in your navigation bar) under “Beta Programs” by changing the “Responsive design beta” dropdown menu to “All Devices”. The widget appears on Parent, Staff, and Donor Dashboards automatically.
• Spending Money: Parent Dashboard Transaction Logs: Parent Dashboard users previously lacked a clear ledger to track their camper's Spending Money transactions from the Parent Dashboard. An expandable and collapsible summary log has been introduced that displays an itemized list with transaction details. 

• Camp Shop: New Stock Report: A new Stock Report has been added to the Shop dashboard that allows admins to quickly evaluate items that are running low. The report allows for filtering by calendar year, physical location, and stock range, and provides built-in shortcuts to add or reduce stock.

   

  ➕ Product Enhancements and Improvements

• Staff: Department Input Fields Expanded: The "Add Department" and "Edit Department" input areas on the Staff Departments boards were cutting text off at 30 characters and long text strings displayed poorly. The input boxes capability were expanded and headers display departments more completely.
• Family Profile Financial Transaction Display Ordering: When a camper profile exceeded 16 individual line items, adding a manual transaction caused previous charges and discounts to scramble out of chronological order upon page refresh. The Family Profile Financial tab now guarantees that transactions remain in order.
• Missing Forms Report Logic: Restricted Medical Forms: The Missing Forms Report previously displayed medical forms as missing even for campers who were restricted from filling them out due to their session enrollment criteria. This report has been improved to prevent this, so admins only see form deadlines that strictly apply to each camper.
• Custom Field Identification Display: Unique ID numbers were previously placed at the very end of custom field names, causing them to get clipped out of view. The design was modified to showcase IDs directly inside the header title bar as an explicitly clear label, making them immediately viewable without resizing the layout.
• Camp Shop Interface Improvements: Improvements were made on the Shop dashboard, the Shop admin settings tab, and the Shop Orders tab of the Camper Profile. Text fields were standardized, helper text was added, and the order deletion warning on the Camper Profile was rewritten to better clarify the shop item refund process. 

✨ Exciting New Feature for our MyCampApp Users!

• Direct Push Notifications from Reports: You can now send mobile push notifications directly to families, campers, and staff from within your advanced reports. This feature includes the ability to save message templates for future use and select specific recipients who have synced their mobile apps.
• Interested in learning more about our app? Please contact sales@campmanagement.com to schedule a demo!

➕ Product Enhancements and Improvements

• ATTENTION Camps processing registration in AUTOMATIC enrollment processing mode that offer ENROLLMENT OPTION SPECIFIC ENROLLMENT EXTRAS (extras added in Admin > Campers > Setup Wizard > Step 9): Our recent release introduced a bug that caused enrollment extra financial charges to not trigger on the family profile when certain criteria were met. We have resolved the issue with this release. For more details please click HERE.
• International Payment Compatibility: System payment processing now supports three-digit country codes to improve the success rate of international credit card transactions. This update specifically reduces address-related declines for families residing outside the United States.

🐛 Bug Fixes

• Staff Department and Session Management: Administrators can now reuse department names across different sessions without encountering validation errors. This update aligns the behavior of editing departments with the existing logic for creating new ones.
• Address Autofill and Form Submission: The enrollment button now reliably activates when address information is filled using the Google Maps autofill feature. This improvement eliminates the need for manual keystrokes to trigger form validation on address-required pages.
• Waitlist Tuition Modal Restoration: The ability to update tuition plan rates via the administrative modal has been restored within the waitlist wizard. Administrators can once again adjust rates seamlessly during the checkout phase for waitlisted families.
• Enrollment Extra Accuracy: Manual enrollment wizards now strictly respect the selection or deselection of enrollment extras performed by administrators. Additionally, inactive extras are now visible within the wizard to provide a complete view of available options.
• Permission-Based Error Handling: Accessing financial reports directly via URL now triggers the correct permission error for unauthorized users. This update ensures that security protocols are strictly enforced across all reporting modules.
  Reporting Data Integrity: Refined logic in the staff advanced reports prevents the duplication of staff rows when salary-specific filters are active. Users can now generate accurate, single-row summaries for filtered salary data.
• Advanced Discount Calculations: Automated discounts based on session names and counts now calculate accurately regardless of the order in which sessions are selected. This ensures fair and precise pricing for families participating in multi-session programs.

✨ New Features

• Admin: Camp Logo & Email Header Image Editing: Admin users can now upload and update their camp's logo and the default image used in outbound email headers directly from the admin panel — no support ticket required. Images update immediately across the platform.
• Enrollment: Save Payment Methods at Checkout: When a parent enters a new credit card or checking account during enrollment checkout, they now have the option to save it for future use. Saved payment methods are tokenized securely and available for future transactions.
• Agent Mode – Coming Soon: Agent Mode is a new user type that allows an individual (called an Agent) to take certain actions on behalf of multiple families, including requesting enrollment, filling out forms or medical information, and making payments depending on your preferences. If you are interested in learning more and being a beta camp, please complete the  interest form here.

➕ Product Enhancements and Improvements

• System: Database Rollover Status Bar: The Database Rollover workflow now displays a live progress bar as rollover proceeds, along with clearer error messages if any failure points occur. This gives camps better visibility into the rollover process from start to finish.
• UI: Custom Bunking Boards Labels Consistency: Two areas where camps' custom names for Bunking Boards weren't displaying — the RAD camper menu and Admin > Staff — have been corrected. Custom labels now apply consistently throughout the platform.
• System: Staff Salary Merge Fields Fix: Five salary-related merge fields (Total Salary, Taxable Salary, Total Charges, Adjusted Salary, and Adjusted Taxable Salary) were available in templates but not pulling data. All five now populate correctly in emails, contracts, and documents.
• Camp Shop & Camper Spending Money Improvements: Updates include fixes to order submission flows from the Parent Dashboard, fulfillment status improvements, page load errors, admin permission gaps on Camper Spending, and additional financial edge cases.
• Performance: Reduced Page Load Times: Ongoing optimization work has yielded additional performance gains for the Camper and Family profile experience, continuing to address excessive database query volumes that sometimes occur during high-traffic enrollment periods.

🐛 Bug Fixes

• System: Form Restriction Failures Resolved: Restrictions were silently failing across multiple platform areas due to stale data. All affected pathways have been patched to ensure restriction logic evaluates reliably.
• Enrollment: Checkout Error with Mixed Payment Schedule Groups: Parents selecting a mix of waitlisted and available options tied to different payment schedule groups were incorrectly shown an error at checkout. This has been corrected to allow checkout to proceed without interruption.
• Reports: Three Bugs Fixed in Missing Forms Report: Duplicate camper records were appearing, column headers could not be sorted, and an error occurred when previewing a notification email for a camper with no missing forms. All three issues are resolved.
• System: Medical Profile Generation Errors Fixed: Medical profiles were not generating correctly when the "Order" setting was configured alongside certain division and bunk structures. The generation logic has been corrected to produce accurate results.
• UI: PDF Page Reordering on Upload Fixed: Uploading a single multi-page PDF was causing pages to display in a different order than the original. Uploaded PDFs now retain their original page order.
• Notifications: Special Characters in Form Names Displaying as HTML Code: Form names with apostrophes or other special characters were rendering as raw code (e.g., ') in missing forms notification emails. Form names now display correctly.
• Reports: Campers with Longer Gender Values Excluded from Reports: Gender values over 30 characters were being silently truncated on save, causing those campers to be omitted from enrollment analytics and advanced reports. The field now supports the same character length as all other select list values.
• System: Family Account Merge Error Fixed: The merge tool was freezing when both families had completed the same yearly family form. Merges now complete successfully, retaining the destination family's form submission.
• Notifications: Admin Email Firing for Failed Checking Account Additions: Admins were receiving payment method notifications even when a parent's checking account submission failed due to an error. Notifications now only send when a payment method is successfully added.

The Camp Shop module allows you to offer items like apparel, gear, and camp trips directly on the parent dashboard. Parents will be able to make purchases at any time! In this module, you can manage inventory levels and secure revenue upfront.
The Camper Spending Money module allows admin users to track spending money and transactions made by campers throughout the summer.

Below are links to articles to help you navigate the new features.

In order to get started admin with DB Management permissions will need to activate Camp Shop (FYI, same process for Camper Spending money) for the users they want to have access. The steps to activate are as follows:

• Go to Admin>DB Management>Users and open up a User profile.  Here you will see the new module "Shop"
• Expand the module in the permissions sections and Enable it with the select amount of permissions
• If a user is logged in at the time they will need to log out and back in in order to see the new Module listed at the top navbar.

For step by step instructions and our complete camp shop knowledge base...

Camp Shop

• How to add Shop Locations, Sizes, Colors, Tags, and Statuses
• How to Add a Camp Shop Item
• Camper Profile Camp Shop Actions, and How to Return and Refund an Order
• The Camp Shop Order Report
• How to Purchase Items on the Parent Dashboard from the Camp Shop
• Getting Started with the Camp Shop
• Admin User Permissions: Camp Shop

Spending Money

• Camper Spending Money Dashboard
• Creating Deposits and Withdrawals in Mass
• Spending Money Transaction log
• Managing Spending Money Categories
• Managing Deposits and Withdrawals from the Camper's Profile
• Making a Spending Money Deposit on the Parent Dashboard

⭐ New software release - January 14th ⭐

• Admin Interface: Intercom Messenger Integration: We have successfully replaced Olark with Intercom Messenger across all administrative pages. This update ensures that support tools are consistently available for staff while navigating the platform. The new chat interface includes improved user identification to help our team better assist you.
• System: Reference Question Rollover Handling: Admins can now choose to rollover camper reference questions during the database rollover process. This ensures that customized reference forms can be carried over into the next season automatically. Additionally, the rollover interface has been updated for better usability.

❇️ Product Enhancements and Improvements

• Performance: Profile Page Memcache Implementation: We have implemented performance-enhancing caching for family, camper, and staff profile pages. This update aims to reduce the significant lag previously observed when accessing detailed profile records. These improvements specifically target the administrative side of the database to enhance staff workflows.
• Security: Intercom Messenger Secure Authentication: The Intercom Messenger installation now utilizes advanced security tokens to verify user identities. This enhancement protects your administrative sessions and ensures that support interactions remain secure. Sensitive data is now handled with higher encryption standards during chat sessions.
• Performance: Staff Module Page Load Optimization: We optimized the system to load staff module pages and forms much more efficiently. This update significantly reduces the time it takes to view the Staff Lead browser and Missing Forms reports. These changes improve overall system responsiveness for organizations with large amounts of staff data.
• Performance: Optimized Form Loading Speeds: We have enhanced the way the system handles form restrictions to ensure faster loading times for staff and guest records. This change addresses performance lag when the system checks which forms a user is eligible to see. These speed improvements will be most noticeable during high-traffic enrollment periods.

🪲 Bug Fixes

• UI: Custom Email Code Conflict Resolution: We resolved an issue where certain custom email designs caused display problems in the "Families" tab. Improper styling from external sources will no longer interfere with the platform's layout. This fix restores proper rendering of the administrative interface.
• System: Family Form Visibility Correction: A bug was fixed where new families would occasionally not see specific forms on their dashboards despite meeting the requirements. The system now correctly identifies these eligibility rules immediately upon family creation. This ensures that parents always have access to the correct forms at the right time.
• Notifications: Camper Session Change Emails: The "Camper session changes" administrative email notification has been reactivated. This ensures that your staff members are automatically alerted whenever changes are made to a camper's enrollment sessions. You can now rely on these notifications to stay updated on enrollment activity.
• System: New Camp Setup Improvements: The setup process for new camps has been refined to prevent errors when selecting module settings. The interface has been updated to ensure that only compatible options are chosen during initial configuration. This update leads to a smoother onboarding experience for new platform users.
• Transportation: Bus Stop Cloning Logic: We fixed a significant bug where cloning a bus failed to reverse the stop order and resulted in incorrect times. The system now accurately calculates stop times and orders for departing buses. This ensures that transportation schedules are reliable and easy to manage.
• Finance: Automatic Statement Attachment Correction: We fixed a bug where financial statements were occasionally attached to emails by mistake. The system now ensures that sensitive financial data is only included when specifically requested by an authorized user. This improvement protects family privacy and ensures your communications are accurate.
• Performance: General System Speed Improvements: This update addresses various minor page load issues to improve your overall experience. By refining how the system handles temporary data, we have reduced lag across several core pages. These background improvements lead to a more responsive and efficient platform.
• UI: Browser Navigation Error Resolution: We resolved an error that occurred when users utilized the "back" button in certain web browsers on profile pages. The system now ensures that all tabs and financial data reload correctly during navigation. Administrative staff can now move between different profile sections more reliably.