Welcome to CampSite

Please keep in mind that to fully utilize the attendance module, a user must have access to the Camper Module (as seen here: User Permissions (Campers) and the Attendance Module, as described below:

After the Attendance module is enabled for a user, you can grant the following permissions:

After the Authorized pickups module is enabled for a user, you can grant the following permissions:

From the Attendance Dashboard, go to Attendance Tracking and click Attendance logging (staff-driven).

First, use filters to generate the correct attendance list.

1. Filter a specific checkpoint
2. Filter a direction ("arriving" to camp or "departing" from camp)
3. Filter campers that are expected normal, early, or late
   By default, all campers are expected at normal time, unless an admin changed they're expected arrival/departure. Click here to learn more.
4. Filter for a specific division or select to generate all divisions
5. Filter for a specific bunk or select to generate all bunks
6. For camps with our Transportation module, filter campers by their transportation method, or select to generate all transportation methods
7. Click Start logging

Note: If you need to log attendance for a day in the past, you must do so via the individual camper’s profile page. Click here to learn more.

Campers that match your filter criteria will appear in a list, organized alphabetically by last name. To search for a specific camper, begin typing their first or last name in the search bar at the top of the page.

Use the buttons to the right of each camper to check them in/out or mark them as absent.

To undo an attendance log, click the "undo" button in the top right corner. Each click will undo your most recent attendance log and return that camper to the list to be logged again.

Note:

• Once a camper's attendance has been logged, they'll be removed from the list.
• If a camper is marked absent for an arrival, they will not appear in the list of campers to check out on the corresponding departure.

Navigate to the Attendance Report by hovering over the green Campers button on the top navigation bar > Attendance > Attendance Report

Use this report to generate your active attendance logs in the system, letting you know exactly how many campers to expect on a given date at a specific checkpoint, which campers were checked in or out under which status, or to find campers who perhaps were never checked in (only ‘scheduled’) for a checkpoint, direction, or date range.

You can configure your report by doing the following:

1. Click on the dropdown next to "Year" to select the year of data you are working with.
2. Click on the dropdown next to "Checkpoint" to select the checkpoint you’d like to see reflected in the report. You can only report on one checkpoint at a time in the Attendance Report.
3. Click on the dropdown next to "Direction" to select the direction for this checkpoint out of the available options (arriving or departing). You may only see one option if the checkpoint was only configured to one direction.
4. Click on the boxes next to "Date Range" to select a date range for data. If you select more than one date, the report will return attendance data for that checkpoint and direction across all dates in the range. The date that appears automatically in these boxes will be today's date.
5. Select one or more statuses as needed by clicking in the checkbox next to the status names. Selecting Scheduled will display campers who are expected but have not yet been checked in or marked absent). Normal, Early, and Late correspond with which attendance list the camper was marked as here/absent on.
6. Click on the dropdown next to "Include division" to choose to include or not include division information.
7. Click on the dropdown next to "Include bunk" to choose to include or not include bunk information.
8. Click on the "Run report" button when ready to load results.

1. Double click the printer icon to print these results.
2. Double click on the excel icon to export these results and download them to your device.

When a conflict appears, you can click directly on the camper's name (e.g., Jill Paulson) to open their Camper Profile.

From their profile's Attendance tab, click on the problem date to manually edit, delete, or replace the incorrect log and clear the conflict. You can learn more about those processes in Managing A Camper’s Attendance Logs

The Year > Attendance tab on the camper's profile displays a calendar with all days for which a camper is expected to be attending camp.

To change an expected check-in or checkout time, select a date from the calendar.

A pop-up will open and allow you to change the camper's expected arrival or departure time.

1. Select the expected status
2. Select the expected time
3. Enter any notes pertaining to change
4. Click Set arrival time.

The new expected arrival or departure will be created and the camper will be moved to the appropriate list for attendance logging.

Click on "Yearly info-enrolled" and then attendance. Next click on a date to start attendance loggin per camper profile.

1. Change the arrival time to early or late and give a note as to why.
2. Check a camper in or mark as absent.
3. Change departure time to late or early and give a note as to why.
4. Check a camper out.

1. Allow a camper to check themselves out.
2. Export an attendance log spreadsheet.
3. Print a camper's attendance log.

Once on the Family Profile, click on the Authorized Pickups tab, then click +Add Authorized pickup...

Only First name and Last name are required by default.  All other fields can be made "Active" and/or "Mandatory" under Admin>Campers>Attendance. If required by a camp, a photo of an authorized pickup person may be needed.

After providing the necessary information, click Add Authorized pickup.

Once an Authorized Pickup is created, you will be directed to their new profile page. This page can only be accessed through the family profile page. It cannot be searched for in the top right search bar in the same way that camper or family profile pages can be.

The new Authorized Pickup will be added and automatically authorized for the current enrollment year. 

Newly added Authorized Pickups will appear on the Authorized Pickup tab on the Family Profile.

On the Authorized Pickups tab, click on the long green +Add Authorized pickup button in the middle of the screen.

Only First name and Last name are required by default.  All other fields can be made "Active" and/or "Mandatory" under Admin>Campers>Attendance. 

If required by camp, parents may also need to upload photos of their authorized pickups.

After providing the necessary information, click Add Authorized pickup.

Once submitted, a profile page will be created for the authorized pickup on the Family Profile page on the admin side of CampSite. 

The new Authorized Pickup will be added and automatically authorized for the current enrollment year. Clicking on the name of the Authorized Pickup will allow parents to update contact information, or remove their authorization for the current year.

Note: If your camp allows families to indicate their child may check themselves in or out without an adult, an additional setting for each camper will appear on this tab.