Health History & Printed Medical Forms on the Dashboard

Health History & Printed Medical Forms - Overview

Note: This article demonstrates how parents access medical forms from within their parent dashboard. If you need help creating/editing these forms as an administrator, click here to learn about printed medical forms and click here to learn about digital health history forms.

All medical forms created within CampSite's Medical module can be submitted via the Forms tab of the Parent Dashboard.

Families can also access Medical forms during the enrollment process if you've configured your medical form(s) to display during enrollment. Click here to learn more about the Forms step of enrollment.

Forms Tab

To access the Forms tab, click the Forms tab in the left sidebar menu.

Select a Camper

Select a camper to access their medical form(s).

Medical Forms Section

Scroll down to the "Medical forms" section to access the health history forms and printed medical forms.

Please note:

  • Medical forms will not display until the camper has begun the enrollment process for the corresponding year.
  • Medical Forms will also not display if you've administratively locked the Camper's Medical Profile. Click here to learn more about locking/unlocking medical profiles.

Health History Forms

The web-based medical forms that come provided with the medical module are called "Health History Forms." Parents complete these forms by typing their responses into each form, straight from the parent dashboard.

By default, the health history forms that are included with the Medical module appear as 4 separate web forms for the parent to complete. However, each camp can customize their health history forms via their Admin settings. To learn more about customizing health history forms, click here.

To learn more about the parent's process for completing health history forms (the questions included on these forms), please read our corresponding support articles by clicking here.

Printed Medical Forms

If needed, camps can also create "printed" medical forms to allow parents to provide copies of medical documents to your camp (by uploading a file from their device).

Printed medical forms will appear beneath the Health History Forms (with a "Printed form" label beneath the form title).

To learn more about the parent's process for completing printed medical forms, click here.

Part 1 - Basic Info, Allergies, Diet, Restrictions, Insurance Info

By default, "Health History Form, Part 1" collects the camper's basic information (height and weight), allergies, dietary information, restrictions, and insurance information.

To customize this form, navigate to the "Health History Form Configuration" section of the Medical settings within the Admin tab. To learn more, click here.

Form Header

Custom instructions added to "Health History Form, Part 1" will appear just below the name of the form, as pictured above.

Basic Information  

The "Basic Information" section collects height and weight.

Basic Info  
  1. Custom instructions added to the Basic Information section will appear here.
  2. Height and weight are typed into the response fields.

Allergies

Allergies
  1. Custom instructions added to the Allergies section will appear here.
  2. This text is built into the medical form and can't be updated or removed.
  3. Click to add additional allergies.
  4. Allergy details are entered here (name/type/reaction).

Note that the "Allergy Type" question contains a dropdown list of values to selet from. You can configure which values appear in this list via your camp's "Medical Dropdown Lists" settings. Click here to learn more.

Dietary Information

Dietary Information
  1. Custom instructions added to the Dietary Information section will appear here.
  2. Diet details are entered here.

Note that the "Diet Type" question contains a dropdown list of values to selet from. You can configure which values appear in this list via your camp's "Medical Dropdown Lists" settings. Click here to learn more.

Restrictions

Restrictions
  1. Custom instructions added to the Restrictions section will appear here.
  2. This text is built into the medical form and can't be updated or removed.
  3. Restrictions are entered here.

Insurance Information

Insurance Information
  1. Custom instructions added to the Insurance section will appear here.
  2. Insurance policy information is entered here.

Sign & Submit

Each page of the health history form must be signed before submitting.

  1. The person completing the form must type their full name as a signature.
  2. The form is saved/submitted to your camp by clicking the 'Submit Form' button at the bottom of the page.

Note that if you've made any of the question sections on this page mandatory, page cannot be submitted without completing those sections first. You can control which sections are mandatory via your health history form configuration settings. To learn more, click here.

Part 2 - Immunizations

By default, "Health History Form, Part 2" collects immunizations (including chickenpox and TB test history).

To customize this form, navigate to the "Health History Form Configuration" section of the Medical settings within the Admin tab. To learn more, click here.

Form Header

Custom instructions added to "Health History Form, Part 2" will appear just below the name of the form, as pictured above.

Immunizations

Immunization doses
  1. Custom instructions added to the Immunizations section will appear here.
  2. This text is built into the medical form and can't be updated or removed.
  3. Immunization dates are entered here by clicking "Select..." and choosing the correct month + year from a dropdown menu.

Note that parents can also choose "None" instead of a date if their camper hasn't received a particular dose.

Chickenpox and TB

The bottom portion of the immunizations section collects information regarding chickenpox history and TB test results.

Sign & Submit

Each page of the health history form must be signed before submitting.

  1. The person completing the form must type their full name as a signature.
  2. The form is saved/submitted to your camp by clicking the 'Submit Form' button at the bottom of the page.

Note that if you've made any of the question sections on this page mandatory, page cannot be submitted without completing those sections first. You can control which sections are mandatory via your health history form configuration settings. To learn more, click here.

Part 3 - Medications and Forbidden OTC Medicine

By default, "Health History Form, Part 3" collects medications and forbidden over-the-counter medications.

To customize this form, navigate to the "Health History Form Configuration" section of the Medical settings within the Admin tab. To learn more, click here.

Form Header

Custom instructions added to "Health History Form, Part 3" will appear just below the name of the form, as pictured above.

Medications

  1. Custom instructions added to the Medications section will appear here.
  2. This text is built into the medical form and can't be updated or removed.
  1. Click to provide additional medications.
  2. Medication details are entered here.
  3. You can configure which medication delivery times appear in this list via your camp's "Medical Deliveries". Click here to learn more.

Medication Deliveries

Forbidden Over-the-Counter Medications

  1. Custom instructions added to the Forbidden OTC section will appear here.
  2. This text is built into the the medical form and can't be updated or removed.
  3. Forbidden OTCs are selected by checkmarking the corresponding checkbox.

Note that the list of over-the-counter medications comes provided with this form, but you may edit this list via your camp's "Medical Dropdown Lists". Click here to learn more.

Sign & Submit

Each page of the health history form must be signed before submitting.

  1. The person completing the form must type their full name as a signature.
  2. The form is saved/submitted to your camp by clicking the 'Submit Form' button at the bottom of the page.
Part 4 - Emergency Contacts, Health Care Providers, General & Mental Health History, Custom Questions, Permission to Treat

By default, "Health History Form, Part 4" collects emergency contacts, health care providers, general and mental health history, custom medical questions, and permission to treat.

To customize this form, navigate to the "Health History Form Configuration" section of the Medical settings within the Admin tab. To learn more, click here.

Form Header

Custom instructions added to "Health History Form, Part 4" will appear just below the name of the form, as pictured above.

Emergency Contacts

Emergency Contacts
  1. Custom instructions added to the Emergency Contacts section will appear here.
  2. This text is built into the medical form and can't be updated or removed.
  3. Emergency contacts (up to 2) are entered here.

Health Care Providers

  1. Custom instructions added to the Health Care Providers section will appear here.
  2. Health care providers are entered here.

General Health Questions

  1. Custom instructions added to the General Health Questions section will appear here.
  2. This text is built into the medical form and can't be updated or removed.
  3. Genereal health history is provided by selecting Yes or No for each question. Additional notes can be entered in the textbox at the bottom.

Mental Health Questions

  1. Custom instructions added to the General Health Questions section will appear here.
  2. This text is built into the medical form and can't be updated or removed.
  3. Mental health history is provided by selecting Yes or No for each question. Additional notes can be entered in the textbox at the bottom.

Custom Questions

Parent / Guardian Authorization For Health Care

Note that from the admin-side of CampSite, this section is referred to as "permission to treat."

Parent / Guardian Authorization For Health Care
  1. Custom instructions added to the Permission to Treat section will appear here.
  2. The person completing the form must sign that they agree to this section by entering their their full name into the signature field.

Please note that the text within this section comes provided with the health history form and cannot be edited.

 

Sign & Submit

Each page of the health history form must be signed before submitting.

  1. The person completing the form must type their full name as a signature.
  2. The form is saved/submitted to your camp by clicking the 'Submit Form' button at the bottom of the page.

Note that if you've made any of the question sections on this page mandatory, page cannot be submitted without completing those sections first. You can control which sections are mandatory via your health history form configuration settings. To learn more, click here.

Printed Medical Forms

Parents can provide copies of medical documents to your camp by uploading files via the Printed Medical Forms you create.

Parents can access your printed medical forms within the "Medical Forms" section of the forms page, beneath your Health History Forms.

Medical Forms Section

In the example above, Camp Firewood created a printed form (as indicated by the label beneath the form name) to allow parents to upload an immunizations file (e.g. a scanned copy of the camper's immunizations sheet from the doctor).

Please note that no medical forms will display until the camper has begun the enrollment process for the corresponding year.

Printed forms are completed by clicking the name of the form, uploading the necessary file, and submitting the form.

If you upload a blank form that parents need to download and complete, a 'download' button will also appear on the screen pictured above, allowing parents to download the blank form first.

To create printed medical forms, go to the "Medical Management" section of the Medical module dashbord.

How to Create a Daily Health Screening System

The built in Health Forms do not have a built in daily screening system. If you need to collect and enter the data from ongoing health screenings, we recommend using the following features:

  1. Create a camper web form (per session).
    • Hover over the green Campers button on the top navigation bar > click on Camper Forms.
    • Create a separate form per screening; or, setup multiple screenings onto the same form (e.g. for daily screenings, create a separate form per day or create a separate form per week with multiple days on each week's form).
    • If needed, forms can be made admin-only (i.e. not accessible by parents) if they're set so "Active?" = "No."
    • To learn how to create a web form, read our support article.
  2. Add Notes on each camper's profile.
    • To create a new category for containing your screening notes, go to Admin > Campers tab > Notes > Add category.
    • To enter a note for a camper, go to the camper's profile page > Notes tab > select a category > Add note.
  3. Use session-specific Custom Fields.
    • To create custom fields, go to Admin > Campers > Custom fields > Add new custom field. (Scope should be "Session").
    • To enter custom field data for a camper, go to the camper's profile page > 2020 tab > select the sub-tab for the relevant session > select the Custom Fields sub-tab > double click 'edit...' > enter data > click OK to save.