Welcome to CampSite

1. Activities: Activities that bunks can participate in(i.e. Swim Instruction, Arts and Crafts or Basketball)
2. Available Activities: Activities that can be scheduled on a given day and period
3. Available Activities Slots: The number of bunks that can be scheduled for an available activity
4. Blackout: A time-frame in which a program location is unavailable
5. Cycle Grid: A 'drag and drop' view of a day within a cycle where you can assign bunks to available activities
6. Cycles: A time-frame in which days, periods and activities take place.
7. Days: A calendar day in which periods and available activities take place
8. Destination Segment: The segment in which you would like to copy information to
9. Destination Cycle: The cycle in which you would like to copy information to
10. Frequency: The number of times that a bunk attends an activity within the chosen mode
11. Max Bunk Count: The maximum number of bunks that can participate in one available activity at a given time
12. Orphanage: A section on the cycle grid where unassigned bunks are placed
13. Periods: A time-frame within a day in which an available activity takes place
14. Program Location: A place on camp where activities take place
15. Segment: The overriding theme within Progam. Segments are created per session and contain program locations, blackouts, activities, cycles, days, periods and bunks
16. Short Name: An abbreviation for a program location

To access the Program Landing Page, click Program in the the header bar.

1. Program Management
2. Bunk Scheduling
3. Electives Scheduling (coming soon...)

1. Program Locations
2. Program Blackout Calendar

1. Segments
2. Grids (quick view)
3. Reports

1. Coming Soon...

To access Program Blackout Calendar, click Program in the the header bar.

Click Program Blackout Calendar under the Program Management section.

To add a new Blackout click " +Add blackout... "

A pop-up window will appear which allows you to add the new Program Blackout.

1. Choose what Program Location you would like to "Blackout" for the current date.
2. Indicate the Start time of the Blackout
3. Indicate an End time of the Blackout
4. Write any Notes to indicate why you are adding the Blackout
5. Click "Add new blackout"

Program Blackouts will appear in order of Start time.

Days in which you have a blackout present will appear in red in the calendar.

To access Program Locations, click Program in the the header bar.

Click Program Locations under the Program Management section.

To add a new Program Location click " +Add program location... "

A pop-up window will appear which allows you to add the Program Location Name and Short Name.

1. Name indicates the full name of the Program Location
2. Short Name indicates an abbreviation for the Program Location that will appear in other areas of the Program Module
3. Hit Submit

Program Location Names will appear in alphabetical order. You may add as many Program Locations as you wish.

To add a Cycle to a Segment, click " +Add cycle... "

A pop-up window will appear which asks you for the:

1. Name of the Cycle
2. Start date of the Cycle
3. End date of the Cycle
4. Hit Submit to add the Cycle to the Segment

The Cycles you have added to this Segment will show up in chronological order, by start date.

Within the Segment Management page, click "Copy activities from this segment..."

A pop-up window will appear that asks you where you would like to copy activities from this segment to.

1. Choose the Destination Segment from the drop-down list
2. Click "Copy these activities" to copy to the Destination Segment.

"Activities copied successfully!" will appear in a green box at the top of the screen.

To add an Activity to a Segment, click " +Add activity... "

A pop-up window will appear which allows you to add an Activity to the Segment.

1. Enter the Name of the Activity
2. Choose the Location where the Activity takes place from the drop-down menu
3. Select the Default Max Bunk Count from the drop-down menu (This is the maximum # of bunks that can attend this Activity at any one time)
4. Hit Submit to add the Activity to the Segment

The Activities you have added to this Segment will show up in alphabetical order by Name.

To add a Division to a Segment, click " +Add division... "

A pop-up window will appear which allows you to choose which Divisions from this Session you would like to add to the Segment.

1. Choose a Division from the drop-down menu
2. Hit Submit to add the Division to the Segment

The Divisions you have chosen to add to this Segment will show up in the order in which they appear on the Bunking Board.

Choose the Segment you would like to manage by clicking on the Segment icon, to the left of the Segment Name.

The Segment Management page will now appear where you will be able to manage your:

1. Divisions assigned to this Segment
2. Activities available for this Segment
3. Cycles for this Segment

To access Segments, click Program in the header bar.

Click Segments under the Bunk Scheduling section

To add a new Segment click " +Add segment... "

A pop-up window will appear.

1. Choose which Session you would like to assign the Segment to from the drop-down menu
2. Create a Name for the Segment
3. Hit Submit

Segments will appear in the Session that you've assigned them to in alphabetical order. You may add as many Segments to a Session as you would like.

A Blackout will appear on the Cycle Grid as dark grey boxes to indicate that you have assigned a Blackout to this Program Location during this time frame. If you would like to make this Program Location available for the given time frame, you must go back to the Program Blackout Calendar and delete the Blackout.

When adding a new Available Activity to a day within a Cycle, if you have a Blackout during any of the given Periods, the Period will appear italicized and crossed out.

1. The Available Activity and Bunk count indicator (# of Assigned Bunks / Maximum Available Slots) for the current Day.
2. Bunks that are currently assigned to an Available Activity Slot for a Period appear in the same row as the Available Activity.
3. Available Activity Slots that have not yet been assigned to a Bunk appear as rectangles with dashed borders.
4. You may add or remove an Available Activity Slot to a Period by clicking on the green or red circles, respectively.
5. The "No activity assigned" orphanage indicates Bunks that have not yet been assigned to an Activity for each Period within the current Day.

In order to assign a Bunk to an Available Activity Slot, "Drag & Drop" the Bunk from the "No activity assigned" area to an Available Activity Slot. When hovering over the Slot, the background of the Slot will turn Green to indicate that you may assign the Bunk here.

Within the Cycle Grid, click "Copy available activities from this grid..."

A pop-up window will appear that asks you where you would like to copy the Available Activities from this grid to:

1. Choose Destination Cycle from the drop-down list
2. Indicate whether or not you would like to copy the bunks assignments. (i.e. If Bunk 1 is assigned to Golf in Period 1 of your Source Date, they will be assigned to Golf in the Destination Date for Period 1)
3. Select which Dates within the Destination Cycle you would like to copy the Available Activities and Bunk Assignments (if desired) to
4. Click "Copy this date" to copy the Available Activities and Bunk Assignments (if desired) within the Source Date to the Destination Cycles and Dates

"Available Activities copied successfuly!" will appear in a green box at the top of the screen.

To add an Available Activity click " +Add available activity... "

A pop-up window will appear which allows you to add an Available Activity.

1. Choose which Activity you would like to make Available
2. The "Max Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Bunks that may be assigned to this Activity
3. Select which Periods within the Day you would like to make this Activity Available
4. Hit Submit

Available Activities will appear in alphabetical order

To open the Cycle Grid, click "View cycle grid..."

From the Cycle Grid you are able to:

1. Choose which Date within the Cycle you are viewing
2. Add Available Activities to each Day and Period
3. Copy Available Activities from from this Cycle Grid to other Days
4. View all Available Activities and the number of Bunks that may be assigned to that Available Activity for each Period within a Day
5. View all Bunks that have not yet been assigned an Activity for each Period within a Day

To quickly access a Cycle Grid from the Program Landing Page, you can click on the Cycle you would like to view. You will then be taken to the first day within the chosen Cycle.

Within the Cycle Management page, click "Copy periods to another date..."

A pop-up window will appear that asks you which Date you would like to copy.

1. Choose the Source Date from the drop-down list
2. Choose a Destination Cycle from the drop-down list
3. Select which Dates within the Destination Cycle you would like to copy to
4. Click "Copy this date" to copy the Periods within the Source Date to the Destination Cycles and Dates

The Periods within the Date you have chosen to copy will now appear in the Destination Cycle and Dates you selected in the previous step.

To access the Frequency Report, click Program in the the header bar.

Click Frequency Report under the Reports section of Bunk Scheduling.

Choose your criteria:

1. Year
2. Session
3. Mode (by segment in this step)
4. Segment within the chosen Session
5. Run Report

1. You can export this data to Excel or Print directly from this report.
2. The report will generate information with each Division and Bunk listed on the y-axis and each Activity listed on the x-axis. As you move across a row in the table, you will see the number of times a Bunk has been assigned an Activity within the course of the entire Segment.

Choose your criteria:

1. Year
2. Session
3. Mode (by cycle in this step)
4. Segment within the chosen Session
5. Cycle within the chosen Segment
6. Run Report

1. You can export this data to Excel or Print directly from this report.
2. The report will generate information with each Division and Bunk listed on the y-axis and each Activity listed on the x-axis. As you move across a row in the table, you will see the number of times a Bunk has been assigned an Activity within the course of the chosen Cycle.

To access the Schedule Generator, click Program in the the header bar.

Click Schedule Generator under the Reports section of Bunk Scheduling.

Choose your criteria:

1. Year
2. Session
3. Mode (by activity in this step)
4. Segment within the chosen Session
5. Cycle within the chosen Segment
6. Dates within the chosen Cycle
7. Run Report

1. You can export this data to Excel or Print directly from this report.
2. The report will generate information with each Activity listed on the y-axis and each Period listed on the x-axis. As you move across a row in the table, you will see which Bunks are scheduled for which Activities during which Period.

Choose your criteria:

1. Year
2. Session
3. Mode (by bunk in this step)
4. Segment within the chosen Session
5. Cycle within the chosen Segment
6. Dates within the chosen Cycle
7. Run Report

1. You can export this data to Excel or Print directly from this report.
2. The report will generate information with each Division and Bunk listed on the y-axis and each Period listed on the x-axis. As you move across a row in the table, you will see which Activities are scheduled for which Bunks during which Period.

To add a Cycle to a Segment, click " +Add cycle... "

A pop-up window will appear which asks you for the:

1. Name of the Cycle
2. Start date of the Cycle
3. End date of the Cycle
4. Hit Submit to add the Cycle to the Segment

The Cycles you have added to this Segment will show up in chronological order, by start date.

Within the Segment Management page, click "Copy activities from this segment..."

A pop-up window will appear that asks you where you would like to copy activities from this segment to.

1. Choose the Destination Segment from the drop-down list
2. Click "Copy these activities" to copy to the Destination Segment.

"Activities copied successfully!" will appear in a green box at the top of the screen.

To add an Activity to a Segment, click " + Add activity... "

A pop-up window will appear which allows you to add an Activity to the Segment.

1. Enter the Name of the Activity
2. Choose the Location where the Activity takes place from the drop-down menu
3. Select the Default Max Camper Count from the drop-down menu (This is the maximum # of campers that can attend this Activity at any one time)
4. Select the Default Max Staff Count from the drop-down menu (This is the maximum # of staff that can attend this Activity at any one time)
5. Hit Submit to add the Activity to the Segment

The Activities you have added to this Segment will show up in alphabetical order by Name.

Within the Segment Management page, click "Copy departments from this segment..."

A pop-up window will appear that asks you where you would like to copy departments from this segment to.

1. Choose the Destination Segment from the drop-down list
2. Click "Copy these departments" to copy to the Destination Segment.

"Departments copied successfully!" will appear in a green box at the top of the screen.

To add a Department to a Segment, click " + Add department... "

A pop-up window will appear which allows you to choose which Departments you would like to add to the Segment.

1. Choose a Department from the drop-down menu
2. Hit Submit to add the Department to the Segment

The Departments you have chosen to add to this Segment will show up in alphabetical order.

To add a Division to a Segment, click " +Add division... "

A pop-up window will appear which allows you to choose which Divisions from this Session you would like to add to the Segment.

1. Choose a Division from the drop-down menu
2. Hit Submit to add the Division to the Segment

The Divisions you have chosen to add to this Segment will show up in the order in which they appear on the Bunking Board.

The Available Activity count indicator (# of Assigned Campers / Maximum # of Available Slots for the current Period can be edited by double clicking on the Maximum # of Available Slots

1. Choose a new value from the drop-down menu
2. Click OK to save changes

Note: You may not reduce the Max Camper Count below the # of Assigned Campers. (i.e If your Max Camper Count is 5 and you have already assigned 4 campers to the specified Activity, you cannot reduce the Max Camper Count below 4)

The new Maximum Camper Count will be indicated based on your selection.

1. Division Name
2. Campers within the Division (Ordered by Bunk name and then alphabetically within each bunk)
3. A Campers Assigned Activity for the indicated Period
4. Activity Slots for which the Camper does not currently have an Assigned Activity
5. Available Activities for the indicated Period
6. An Available Activity that has no more Available Slots is shown with a dashed border, faded and italicized
7. The Available Activity count indicator (# of Assigned Campers / Maximum # of Available Slots for the current Period)

In order to assign a Camper to an Available Activity, "Drag & Drop" the Available Activity to the Available Activity Slot. When hovering over the Slot, the background of the Slot will turn Green to indicate that you may assign the Activity to this Camper.

Within the Cycle Grid, click "Copy available activities from this grid..."

A pop-up window will appear that asks you where you would like to copy the Available Activities from this grid to:

1. Choose Destination Cycle from the drop-down list
2. Indicate whether or not you would like to copy the elective assignments. (i.e. If John Smith is assigned to Golf in Period 1 of your Source Date, he will be assigned to Golf in the Destination Date for Period 1)
3. Select which Dates within the Destination Cycle you would like to copy the Available Activities and Elective Assignments (if desired) to
4. Click "Copy this date" to copy the Available Activities and Elective Assignments (if desired) within the Source Date to the Destination Cycles and Dates

"Available Activities copied successfuly!" will appear in a green box at the top of the screen.

To add an Available Activity click " +Add available activity... "

A pop-up window will appear which allows you to add an Available Activity.

1. Choose which Activity you would like to make Available
2. The "Max Camper Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Campers that may be assigned to this Activity
3. The "Max Staff Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Staff that may be assigned to this Activity
4. Select which Periods within the Day you would like to make this Activity Available
5. Hit Submit

Available Activities will appear in alphabetical order

To open the Cycle Grid, click "View cycle grid..."

From the Cycle Grid - Campers you are able to:

1. Choose which Date within the Cycle you are viewing
2. Go to the Staff Grid
3. Add Available Activities to each Day and Period
4. Copy Available Activities from from this Cycle Grid to other Days
5. Select which Divisions are visible on the Cycle Grid
6. View all Campers within the selected Divisions and their Activity Assignment for each Period within a Day
7. View all Available Activities within each Period

To quickly access a Cycle Grid from the Program Landing Page, you can click on the Cycle you would like to view. You will then be taken to the first day within the chosen Cycle.

Within the Cycle Management page, click "Copy periods to another date..."

A pop-up window will appear that asks you which Date you would like to copy.

1. Choose the Source Date from the drop-down list
2. Choose a Destination Cycle from the drop-down list
3. Select which Dates within the Destination Cycle you would like to copy to
4. Click "Copy this date" to copy the Periods within the Source Date to the Destination Cycles and Dates

The Periods within the Date you have chosen to copy will now appear in the Destination Cycle and Dates you selected in the previous step.