Bunk Scheduling - Cycles

Blackouts on the Cycle Grid

If you have set Blackouts using the Program Blackout Calendar they will appear on the Cycle Grid, alerting you that a Program Location is unavailable during the selected time frame.

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A Blackout will appear on the Cycle Grid as dark grey boxes to indicate that you have assigned a Blackout to this Program Location during this time frame. If you would like to make this Program Location available for the given time frame, you must go back to the Program Blackout Calendar and delete the Blackout.

Blackouts when adding Available Activities to the Cycle Grid

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When adding a new Available Activity to a day within a Cycle, if you have a Blackout during any of the given Periods, the Period will appear italicized and crossed out.

Assigning Bunks to Available Activities

Assigning Bunks to Available Activities indicates that the group of campers within the Bunk will be participating in the selected Activity during the assigned Period.

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  1. The Available Activity and Bunk count indicator (# of Assigned Bunks / Maximum Available Slots) for the current Day.
  2. Bunks that are currently assigned to an Available Activity Slot for a Period appear in the same row as the Available Activity.
  3. Available Activity Slots that have not yet been assigned to a Bunk appear as rectangles with dashed borders.
  4. You may add or remove an Available Activity Slot to a Period by clicking on the green or red circles, respectively.
  5. The "No activity assigned" orphanage indicates Bunks that have not yet been assigned to an Activity for each Period within the current Day.

Drag & Drop Assignments

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In order to assign a Bunk to an Available Activity Slot, "Drag & Drop" the Bunk from the "No activity assigned" area to an Available Activity Slot. When hovering over the Slot, the background of the Slot will turn Green to indicate that you may assign the Bunk here.

Copying Available Activities to other Days

Copying Available Activities to other Days allows you to quickly duplicate Available Activities from one Day to the next without having to enter all of the Available Activities again.

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Within the Cycle Grid, click "Copy available activities from this grid..."

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A pop-up window will appear that asks you where you would like to copy the Available Activities from this grid to:

  1. Choose Destination Cycle from the drop-down list
  2. Indicate whether or not you would like to copy the bunks assignments. (i.e. If Bunk 1 is assigned to Golf in Period 1 of your Source Date, they will be assigned to Golf in the Destination Date for Period 1)
  3. Select which Dates within the Destination Cycle you would like to copy the Available Activities and Bunk Assignments (if desired) to
  4. Click "Copy this date" to copy the Available Activities and Bunk Assignments (if desired) within the Source Date to the Destination Cycles and Dates

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"Available Activities copied successfuly!" will appear in a green box at the top of the screen.

Adding Available Activities to Periods

Available Activities are Activities that Bunks can be assigned to during Periods within a Day.

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To add an Available Activity click " +Add available activity... "

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A pop-up window will appear which allows you to add an Available Activity.

  1. Choose which Activity you would like to make Available
  2. The "Max Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Bunks that may be assigned to this Activity
  3. Select which Periods within the Day you would like to make this Activity Available
  4. Hit Submit

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Available Activities will appear in alphabetical order

The Cycle Grid - Bunks

The Cycle Grid - Bunks is where you will manage the Available Activities within a Cycle and assign Bunks to those Available Activities

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To open the Cycle Grid, click "View cycle grid..."

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From the Cycle Grid you are able to:

  1. Choose which Date within the Cycle you are viewing
  2. Add Available Activities to each Day and Period
  3. Copy Available Activities from from this Cycle Grid to other Days
  4. View all Available Activities and the number of Bunks that may be assigned to that Available Activity for each Period within a Day
  5. View all Bunks that have not yet been assigned an Activity for each Period within a Day

Cycle Grid Quick View

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To quickly access a Cycle Grid from the Program Landing Page, you can click on the Cycle you would like to view. You will then be taken to the first day within the chosen Cycle.

Copying Periods to other Days

Copying Periods to other Days allows you to quickly duplicate Periods from one Day to the next without having to enter all of the Periods again.

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Within the Cycle Management page, click "Copy periods to another date..."

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A pop-up window will appear that asks you which Date you would like to copy.

  1. Choose the Source Date from the drop-down list
  2. Choose a Destination Cycle from the drop-down list
  3. Select which Dates within the Destination Cycle you would like to copy to
  4. Click "Copy this date" to copy the Periods within the Source Date to the Destination Cycles and Dates

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The Periods within the Date you have chosen to copy will now appear in the Destination Cycle and Dates you selected in the previous step.

Adding Periods to a Day

Cycles consist of Days in which Periods take place.

Days can have as many or as few Periods as you would like.

Periods represent a time frame in which Activities take place.

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To add a Period to a day click " +Add period... "

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A pop-up window will appear which allows you to add a new Period.

  1. Choose which date within the Cycle you would like to add the Period to.
  2. Enter a name for the Period
  3. Select the Start Time of the Period
  4. Select the End Time of the Period
  5. Hit Submit

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Periods will appear in the order in which they take place, starting with the earliest start time.

Managing a Cycle

Managing Cycles is the third step in the Bunk Scheduling process. Now that you've fully created your Segment and Cycles, we need to add the Periods that comprise the Days within the Cycle.

Opening a Cycle

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To open a Cycle, click on the "Cycle Icon" to the left of the Cycle you would like to manage.

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The Cycle management page will open up and show you each Day within the Cycle. From this page you are able to:

  1. Add Periods to Days within the Cycle
  2. View the Cycle Grid
  3. Copy Periods to another Date