Elective Scheduling - Cycles

Editing the Max Camper Count of an Available Activity

Adjusting the Maximum Camper Count for an Available Activity.

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The Available Activity count indicator (# of Assigned Campers / Maximum # of Available Slots for the current Period can be edited by double clicking on the Maximum # of Available Slots

Drag & Drop Assignments

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  1. Choose a new value from the drop-down menu
  2. Click OK to save changes

Note: You may not reduce the Max Camper Count below the # of Assigned Campers. (i.e If your Max Camper Count is 5 and you have already assigned 4 campers to the specified Activity, you cannot reduce the Max Camper Count below 4)

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The new Maximum Camper Count will be indicated based on your selection.

Assigning Campers to Available Activities

Assigning Campers to Available Activities indicates that the Camper will be participating in the selected Activity during the assigned Period.

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  1. Division Name
  2. Campers within the Division (Ordered by Bunk name and then alphabetically within each bunk)
  3. A Campers Assigned Activity for the indicated Period
  4. Activity Slots for which the Camper does not currently have an Assigned Activity
  5. Available Activities for the indicated Period
  6. An Available Activity that has no more Available Slots is shown with a dashed border, faded and italicized
  7. The Available Activity count indicator (# of Assigned Campers / Maximum # of Available Slots for the current Period)

Drag & Drop Assignments

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In order to assign a Camper to an Available Activity, "Drag & Drop" the Available Activity to the Available Activity Slot. When hovering over the Slot, the background of the Slot will turn Green to indicate that you may assign the Activity to this Camper.

Copying Available Activities to other Days

Copying Available Activities to other Days allows you to quickly duplicate Available Activities from one Day to the next without having to enter all of the Available Activities again.

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Within the Cycle Grid, click "Copy available activities from this grid..."

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A pop-up window will appear that asks you where you would like to copy the Available Activities from this grid to:

  1. Choose Destination Cycle from the drop-down list
  2. Indicate whether or not you would like to copy the elective assignments. (i.e. If John Smith is assigned to Golf in Period 1 of your Source Date, he will be assigned to Golf in the Destination Date for Period 1)
  3. Select which Dates within the Destination Cycle you would like to copy the Available Activities and Elective Assignments (if desired) to
  4. Click "Copy this date" to copy the Available Activities and Elective Assignments (if desired) within the Source Date to the Destination Cycles and Dates

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"Available Activities copied successfuly!" will appear in a green box at the top of the screen.

Adding Available Activities to Periods

Available Activities are Activities that Campers and Staff can be assigned to during Periods within a Day.

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To add an Available Activity click " +Add available activity... "

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A pop-up window will appear which allows you to add an Available Activity.

  1. Choose which Activity you would like to make Available
  2. The "Max Camper Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Campers that may be assigned to this Activity
  3. The "Max Staff Count" will default to the value you set on the Segment Management page. This indicates the number of maximum number of Staff that may be assigned to this Activity
  4. Select which Periods within the Day you would like to make this Activity Available
  5. Hit Submit

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Available Activities will appear in alphabetical order

The Cycle Grid - Campers

The Cycle Grid - Campers is where you will manage the Available Activities within a Cycle and assign Campers to those Available Activities

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To open the Cycle Grid, click "View cycle grid..."

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From the Cycle Grid - Campers you are able to:

  1. Choose which Date within the Cycle you are viewing
  2. Go to the Staff Grid
  3. Add Available Activities to each Day and Period
  4. Copy Available Activities from from this Cycle Grid to other Days
  5. Select which Divisions are visible on the Cycle Grid
  6. View all Campers within the selected Divisions and their Activity Assignment for each Period within a Day
  7. View all Available Activities within each Period

Cycle Grid Quick View

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To quickly access a Cycle Grid from the Program Landing Page, you can click on the Cycle you would like to view. You will then be taken to the first day within the chosen Cycle.

Copying Periods to other Days

Copying Periods to other Days allows you to quickly duplicate Periods from one Day to the next without having to enter all of the Periods again.

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Within the Cycle Management page, click "Copy periods to another date..."

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A pop-up window will appear that asks you which Date you would like to copy.

  1. Choose the Source Date from the drop-down list
  2. Choose a Destination Cycle from the drop-down list
  3. Select which Dates within the Destination Cycle you would like to copy to
  4. Click "Copy this date" to copy the Periods within the Source Date to the Destination Cycles and Dates

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The Periods within the Date you have chosen to copy will now appear in the Destination Cycle and Dates you selected in the previous step.

Adding Periods to a Day

Cycles consist of Days in which Periods take place.

Days can have as many or as few Periods as you would like.

Periods represent a time frame in which Activities take place.

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To add a Period to a day click " +Add period... "

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A pop-up window will appear which allows you to add a new Period.

  1. Choose which date within the Cycle you would like to add the Period to.
  2. Enter a name for the Period
  3. Select the Start Time of the Period
  4. Select the End Time of the Period
  5. Hit Submit

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Periods will appear in the order in which they take place, starting with the earliest start time.

Managing a Cycle

Managing Cycles is the third step in the Elective Scheduling process. Now that you've fully created your Segment and Cycles, we need to add the Periods that comprise the Days within the Cycle.

Opening a Cycle

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To open a Cycle, click on the "Cycle Icon" to the left of the Cycle you would like to manage.

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The Cycle management page will open up and show you each Day within the Cycle. From this page you are able to:

  1. Add Periods to Days within the Cycle
  2. View the Cycle Grid
  3. Copy Periods to another Date