Medical Management

Medication Delivery Statuses

Customize the different delivery statuses an admin user can select when recording a medication delivery for a camper or staff member.

  • Parents do not see medication delivery statuses. This function is for admin users only, when logging deliveries. To see an example, click here.

To manage Medical Delivery Statuses, access the Medical Dashboard by clicking the Medical link in the navigation bar.

Medical Dashboard

Select "Medical Delivery Statuses" from the Medical Management Section.

Editing Delivery Statuses

Add Statuses

By default, your database comes included with the statuses of "Delivered" and "Missed", but you can add additional custom statuses as needed.

Click "+ Add new medication delivery status..."

Type the new delivery status and submit.

Edit Statuses

Double click directly on a status to edit it. In the text field that opens, re-type the status as needed, then click OK to save.

Note: You cannot edit the "Delivered" or "Missed" statuses that come included with your database.

Remove Statuses

Double click the delete icon to delete a status permanently.

Note: A status cannot be deleted if was already selected for any medication deliveries. If you remove the status from all deliveries it's associated with (across all years), you'll then be able to delete the delivery status.

Recording Medication Delivery Status

When recording a medication delivery (either through the Scheduled Medication Delivery Logging tool, or via the camper or staff profile), all of your medication delivery statuses will appear in a dropdown menu when selecting the delivery status for a given medication.

Medication Deliveries

Customize the different times available for medication deliveries.

  • Parents must select at least one delivery time for every medication they enter on your Health History Form, to indicate when your camp should administer it to the camper. Click here to see an example.
  • Admins generate medication delivery lists per delivery time.

To manage Medical Deliveries, access the Medical Dashboard by clicking the Medical link in the navigation bar.

Medical Dashboard

Select "Medical Deliveries" from the Medical Management Section.

Add Deliveries

Your database comes with "as needed" (for PRN medications), but you can create your own additional deliveries for specific times of the day (e.g. Breakfast; Lunch; Dinner, etc.)

Click "+Add new medication delivery..." to create an additional delivery

  1. Enter the name of the medication delivery
  2. Select the scheduled time for the medication delivery
  3. Click Submit

Note: When filling out your health history form, parents see only the name of the delivery - not the specific time.

Edit Deliveries

Double click directly on the current delivery name or time to edit it. Type the new name or select a new time, then click OK to save changes.

Remove Deliveries

Double click the delete button on the far right to delete a delivery.

Note: Medication deliveries cannot be deleted if any medication delivery logs exists for it already.

Medical Dropdown Lists

Customize the dropdown response lists that campers and staff can select from when entering their Allergy type, Diet Type, and Forbidden Over-the-Counter medicines on their Health History Form.

  1. "Allergy type" is collected for each individual allergy entered in the Allergies section.
  2. "Diet Type" is collected in the Dietary Information section.
  3. "Forbidden OTCs" are collected within the Medications section.

To manage your Medical Dropdown Lists, access the Medical Dashboard by clicking the Medical link in the navigation bar.

Medical Dashboard

Select "Medical Dropdown Lists" from the Medical Management Section.

Editing Dropdown  Values

Click the dropdown list you wish to add values to.

Add Values

Type a new value into the input field and then click Add value.

Remove Values

Double click the delete icon to remove that particular value from the list.

Click "OK" in the pop-up window that opens to confirm deletion.

Rearrange Values

Click and drag values to rearrange them into a different order.

Medical Log Items

Customize the items that an admin user can select when recording  "Assessment," "Complaint," "Disposition," "Staff attending," and "Treatment" on a new Medical Log entry.

To see an example, jump to the bottom of the page.

To manage Medical Log Items, access the Medical Dashboard by clicking the Medical link in the navigation bar.

Medical Dashboard

Select "Medical Log Lists" from the Medical Management Section.

Editing Log Items

Double click the list icon to expand a list of log items.

Add Items

Type a new item into the input field and then click Add medical log item.

Items will appear in alphabetical order and cannot be rearranged manually.

Remove Items

Remove items by either deleting or deactivating them.

Delete Items

Double click the delete button on the far right to permanently delete a log item.

Note: A log item cannot be deleted if it's been selected on a camper or staff person's medical log already.

  • To remove an item that cannot be deleted, deactivate it instead.

Deactivate Items

Double click the Yes value under the "Active" column for the item, change it to No, and click OK to save.

To reactivate the item later, change the setting back to Yes.

Log Entry Example

Each of your active medical log items will display as a button that can be selected to fill out certain sections of a log entry. Click multiple buttons to select multiple items as needed, and tap a selected item to deselect it.

Camper Printed Medical Forms

Parents can submit copies of their camper's medical documents to your camp (i.e. upload a file from their device) using Printed Medical Forms.

To create/manage your Printed Medical Forms, navigate to the Medical Dashboard.

Medical Dashboard

 To access the Medical Dashboard, click the Medical link in the navigation bar.

Medical Management

Navigate to the Medical Management section of the dashboard and click "Camper printed medical forms."

Note: An admin user must have Medical "Admin" permissions to access Medical Management tools.

Create a New Printed Form

Click + Add new camper printed medical form...

  1. Enter the name of the form.
  2. Upload a blank form for parents to download.
    • If you have a blank form to provide, upload it here. Parents will be prompted to download the blank form and then upload it back you.
    • If you do not upload a file, parents will only be prompted to upload a file (e.g. a copy of immunizations from the doctor; a scan of their insurance card; etc.)
    • Note that parents can only upload 1 file per form.
  3. Enter a due date, if applicable.
  4. Choose whether to make the form active.
  5. Choose whether admins who have "form submission notifications" enabled should receive email notifications regarding this particular form.
  6. Choose whether to display this Form during the enrollment process. If yes, also choose whether the form is required to enroll.
    • If the form is not shown during enrollment, parents must navigate directly to the Forms tab to access it.
  7. Click "Submit" to create the form.

Edit a Printed Form

  1. Double click the pencil icon to edit the form settings.
  2. Click the form name to view/edit the blank form that your camp uploaded (if applicable).

Edit Settings

After double clicking the pencil icon, the form settings window will appear.

Edit the form name, due date, active status, notification settings, and whether or not it displays during enrollment/is required to enroll.  When you're finished making changes, click Submit in the bottom right.

Edit Blank Form

After clicking the name of the printed form, the 'blank form' settings window will appear.

  1. Click to download a copy of the current blank form.
  2. Click to upload a new blank form.
  3. Click to update the form (if you uploaded a new file).

Delete a Printed Form

Double click the delete button to delete a form.

Note: If a form has already been completed by someone, it can't be deleted. If you wish to remove a form that can't be deleted, make the form inactive by editing the form settings.

Custom Medical Questions

A user also has the ability to add custom questions to the Camper or Staff medical forms.