After School Options Setup Sample

If your program operates PER WEEK, follow the setup instructions listed in the WEEKLY summer camp options, with your fall dates in mind! If there are multiple options per week, you’ll need to make multiple sessions. 

If your program has campers enrolling in ‘SAME DAY EACH WEEK PER SEMESTER/TRIMESTER’: 

• Click +Add session…
• Give your session a name, like ‘Fall Semester Mondays: Basketball, Fall Semester Mondays: Chess Club’ etc
• Select your Camp Start and End Dates
• Set a Capacity under Maximum Capacity if needed
• Select the closest ‘active days’ to your semester model, such as ‘mondays only’. You can modify any specific days in the next step.
• Click the add new session button.
  • Double click the pencil on this new session to open it up. Here you can select any Monday that is not a date for this option by clicking on its calendar box to toggle it on (green) or off (grey). 

If your program operates ENTIRE SEMESTER/TRIMESTER, follow the setup instructions for FULL SUMMER with your fall dates in mind. If there are multiple options per semester/trimester for a student, you’ll need to make multiple sessions. 

This step has no direct instruction for this setup sample outside of it's general functionality. If you have questions about Payment Schedules, please see: Campers Wizard - Step 4: Payment Schedules

Here, you’ll make any tuition rates you’ll need for programming. Follow the instructions on this article for tuition plans to create weekly rates, semester long rates - any base pricing for your enrollment options. 

This step has no direct instruction for this setup sample outside of it's general functionality. If you have questions about Enrollment Extras, please see: Campers Wizard - Step 6: Enrollment Extras

This step has no direct instruction for this setup sample outside of it's general functionality. If you have questions about Enrollment Discounts, please see: Campers Wizard - Step 7: Enrollment Discounts

This step has no direct instruction for this setup sample outside of it's general functionality. If you have questions about Enrollment Form Setup, please see: Campers Wizard - Step 8: Enrollment Form Setup

Participants select a program for the entire semester between offerings on a particular day of the week

If your participants can sign up for a day of the week (like all mondays for the semester), you’ll want to create an enrollment option PER day of the week, then bundles inside with any options of programs (if necessary). 

1. Click +Add Enrollment Option
   1. In the pop up window, give your enrollment option a name, and a description!
      1. A name option might be something like ‘Fall Semester Mondays’
   2. You may want to include pricing here if you want your parents/guardians to see it prior to checkout, especially if you will only have ONE bundle per option.
   3. Select a payment schedule if necessary
   4. Set Active to ‘Yes’.
   5. Click the ‘add enrollment option’ button to close the window.

If you are creating enrollment options PER DAY OF THE WEEK with single bundles inside (no choice of programs in bundles, but done via forms/questions later):

2.  Once the option is made, select +add bundle
   1. In the pop up window, give your bundle a name. This might be a place to put something like ‘Fall Mondays - Afterschool’.
   2. Set number of sessions to ‘1’
   3. Select the rate (Tuition Plan) participants enrolling in this bundle will be responsible for paying.
   4. Select the session you made on step 2.
   5. Set Active to ‘Yes’.
   6. Select any enrollment extras campers enrolling in this bundle may select.
   7. Click ‘Add Bundle’ to add the bundle.
   8. You may need to set a deposit if you are collecting a portion or all of the funds for this bundle up front. You can learn more about that step here.

3. Add any other details, such as restrictions, passcodes, or enrollment option questions as needed. 
    

If you are creating one enrollment option with many bundles for a parent to select between (chess club, sports camp, study hall, etc): 

4. Once the option is made, select +add bundle
   1. In the pop up window, give your bundle a name. Each bundle should have a name that describes the program: Monday Chess Club, Monday Study Hall, etc. 
      1. Set number of sessions to ‘1’
      2. Select the rate (Tuition Plan) participants enrolling in this bundle will be responsible for paying.
      3. Select the session you made on step 2.
      4. Set Active to ‘Yes’.
      5. Select any enrollment extras campers enrolling in this bundle may select.
      6. Click ‘Add Bundle’ to add the bundle.
      7. You may need to set a deposit if you are collecting a portion or all of the funds for this bundle up front. You can learn more about that step here: Campers Wizard - Step 9: Enrollment Options
   2. Add any other details, such as restrictions, passcodes, or enrollment option questions as needed
   3. Repeat this setup for each session/bundle someone can select between for this day of the week. Then, if needed, repeat these steps to set up the other selections for your other day-of-the-week enrollment options.  

Participants sign up for every day of the semester/trimester with no variations in days. 

If your participants sign up in general for the entire semester/trimester, and do not select specific subsets (weeks, days), you can follow the setup under Full Summer With No Flexibility Setup Sample with your semester and trimester dates in mind.