Medical Module Overview
User Permissions (Medical)
For general information on managing user permissions, please read our Admin user permissions article.
Medical
CampSite's Medical module supports HIPAA compliance by offering specific user permission settings regarding the medical data you collect within your database.
As such, you can help control the security of your camp's medical data by restricting access to this information on a per-user basis.
After the Medical module is enabled for a user (which grants them "read only" access to Medical data), you can also grant the following permissions:
Basic
- Admin: Permission to access the Admin settings for the Medical module (i.e. access to the Medical settings within the Campers tab on the Admin settings page, and access to the Medical management settings on the Medical Dashboard.)
- Create health center visit logs: Permission to create new health center visit logs.
Camper medical
- Medical read: Permission to read camper medical information.
- Medical edit: Permission to edit camper medical information (note: the user must also have the "Medical read" permission granted in order to be able to edit camper medical information.)
- Medical reports: Permission to access the medical reports on the Medical dashboard for generating/printing camper medical data in mass.
- Deliver camper medication: Permission to use the medication delivery tool to log the delivery status for scheduled medications.
Staff medical
- Medical read: Permission to read staff medical information.
- Medical edit: Permission to edit staff medical information (note: the user must also have the "Medical read" permission granted in order to be able to edit staff medical information.)
- Medical reports: Permission to access the medical reports on the Medical dashboard for generating/printing staff medical data in mass.
- Deliver staff medication: Permission to use the medication delivery tool to log the delivery status for scheduled medications.
Medical Dashboard
Use the Medical Dashboard to manage certain medical settings, record scheduled medication deliveries and health center visits, and generate medical reports.
To access the Medical Dashboard, click the Medical link in the navigation bar.
Medical Dashboard
Click the links below to learn more about a particular feature.
1. Health Center Visit Logs
Begin new log entry: Log a camper's visit to the health center using a mobile friendly interface. Record the camper's symptoms, course of treatment, disposition, and the attending staff member.
View open logs: Access all of the open health center visit logs that require follow-up/still need to be closed.
Recent log activity: View all logs created over the last 72 hours.
Log archives: Generate a report of all health center visit logs.
2. Medication Delivery
Scheduled medication delivery log: Log the delivery status of scheduled medications for campers and/or staff.
Medication delivery report: Generate a report of all medication deliveries (past or future).
3. Medical Reports
Medical profiles: Generate/print camper and staff health history form data in mass.
Medical awareness list: Generate/print all health history form data that admins have marked as 'critical'.
Medication delivery list: Generate/print all camper/staff medication deliveries for a specific date.
4. Medical Management
Manage additional settings for the medical module, including custom medical forms.
Medication delivery statuses: Customize the different delivery statuses admins can select when logging a camper's or staff's medication delivery.
Medication deliveries: Customize the different delivery times for medications. Parents/staff must select from these times when entering their medications on the health history form. Admins will generate their medication delivery lists based on these times as well.
Medical dropdown lists: Customize the responses that can be selected from dropdown lists that appear to parents/staff when completing certain questions on your camp's health history forms.
Medical log items: Customize the options that admins can select when creating a health center visit log.
Camper/Staff printed medical forms: Manage additional "printed" medical forms that campers/staff need to complete. These forms require a physical file to be uploaded (i.e. a PDF or image file). Also, print submissions of these forms in mass.
Custom medical questions (Campers/Staff): Create additional custom questions for campers/staff to answer when completing your health history forms.
Customizing the Health History Form
CampSite's Health History Form comes with standard medical questions included (adapted from the American Camp Association's recommended health forms for camps). While the individual questions can't be edited, admins can customize the overall presentation of the form via the Medical admin settings for the Camper/Staff modules.
Click the Admin link in the navigation bar, then select either the Campers or Staff tab (depending). Within that tab, select Medical on the left. Then, navigate to the Health History Form configuration section.
For more details on how you can adjust the health history form, please click here.