Transportation Module

How do I set up the transportation module?

Expand the camper menu in the navigation bar and click the Transportation link to access the Transportation dashboard.

From there, follow these steps:

  1. Create buses
  2. Create session groups
  3. Add buses to Session Group(s)
  4. Configure your Transportation Form(s)
  5. Assign campers to vehicles (if needed)

For more help, we explain the above steps in detail in this support article.

How do I add/remove campers to/from a certain vehicle?

To add/remove campers to a vehicle one at a time:

  1. Go to their profile page
  2. Select the appropriate year tab
  3. Select the Transportation tab underneath
  4. Open the tab for the relevant Session Group and edit the Vehicle field
    • To remove a camper from a vehicle, select the blank value from the dropdown.

For a more detailed explanation on how to find/use this tab, click here.

To assign campers to vehicles in mass:

  1. Create an advanced report with the campers you need to edit
  2. Add a field for the vehicle of the session group(s) they belong to
  3. Enable mass editing of the vehicle field(s) and make the necessary changes
    • To remove a camper from a vehicle, select the blank value from the dropdown.

For a more detailed explanation on how to mass edit vehicle assignments, click here.

How do I remove a bus from the transportation form so campers can't select it anymore?

Manage your transportation form settings via the corresponding transportation "session group" for that form.

To remove a bus from the form:

  1. Go to the Transportation Dashboard
  2. In the top right section of the dashboard, click the name of the relevant Session Group
  3. In the Session Group, scroll down to the Arriving Buses and Departing Buses section
  4. Double click the pencil icon next to the bus name
  5. Set 'Available on form?' to No and submit

Note: if the delete button is available for the bus, you can also delete the bus from the form. Buses are not deleteable if they've already been selected by at least one camper.

How do parents view or edit their transportation form after they've submitted it?

Transportation forms cannot be viewed or edited after they're submitted. Parents can contact your camp for their transportation information, or transportation details can be merged into an email and sent to the family.

How do I add a staff person as getting picked up/dropped off by a bus?

Central Location buses:

  1.     Add the staff person to the bus by clicking "Add counselor" on the bus page

Defined Stop buses:

  1. Add the staff person ("counselor") to the bus via the bus page
  2. Assign the staff person to a specific stop via the staff person's profile

Door-to-Door buses:

  1. Add the staff person ("counselor") to the bus via the bus page
  2. Add the staff person to a vehicle for the bus