Bunking Boards

Bunking Boards - Tutorial Video

Bunking boards are used to manually assign campers to groups within each of the sessions they're enrolled for. 

Watch the clip below from our Phase 2 training where we demonstrate how to set up bunking boards and assign campers to their groups.

Setting up Bunking Boards

Bunking boards are used to manually assign campers to groups within each of the sessions they're enrolled for. Bunking boards offer 2 levels of grouping - a parent group (called a "division"), and then sub-groups within each division (called "bunks"). Before you can start placing campers into divisions/bunks campers, you'll need to create your division/bunks on your bunking boards.

Select bunking boards

To access your bunking boards, open the Camper dropdown menu in the navigation bar and select "Bunking boards."

Each session in your database has a separate bunking board.

Select a session

To begin, select the session for which you want to create a bunking board.  

Creating Divisions

First, you'll create "divisions", which are the main groups that campers will be assigned to. Within each division, you can create sub-groups called "bunks" to further organize your campers.

Select a session

To create a division, click "Add a new division..."

  1. Provide the name of the division.
  2. Click "Submit" to save.

Continue adding more divisions (if needed) until you've created all the divisions you need for this session.

Creating Bunks

To create sub-groups within a division, add bunks to the division.

To add bunks to a division, click the "Add a new bunk..." link underneath that particular division.

  1. Enter the name of the bunk.
  2. Select the maximum number of campers that may be assigned to the bunk.
  3. Select the maximum number of staff that may be assigned to the bunk (this only applies to camps who have purchased CampSite's Staff Module).
  4. Click "Submit" to save.

Bunks will be listed within each division, as pictured above. Continue adding more bunks (if needed) until you've created all the bunks you need for this division.

  1. Double click to edit the name of a division.
  2. Double click to edit the name of a bunk.  
  3. Double click the camper capacity of a bunk to edit.
  4. Double click the staff capacity of a bunk to edit.

Continue adding bunks and divisions for the session as needed. When configuring your bunking boards, note that a camper may only be grouped into 1 division/bunk for per session. Campers may not be placed into multiple divisions or bunks for a given session.

Looking at the screenshot above, campers who enroll into Week 1 for 2020 may be placed into 1 of 2 divisions - either "Dinosaurs" or "Wildcats".

  • If assigned to the "Dinosaurs" division, campers may then be grouped into 1 of 3 bunks - "Pterodactyls", "Stegosauruses", or "T-Rexes".
  • If assigned to the Wildcats division, campers may then be grouped into 1 of 3 bunks - "Jaguars", "Lions", or "Tigers".

Division Settings

Division Options
  1. Division name. Double-click to edit if needed.
  2. Division toolbar. Click once to collapse the division/hide all the bunks therein. Click again to expand.
  3. Additional details. Double-click to toggle on/off more details for everyone assigned to this division.
  4. Print. Double-click to print a list of everyone assigned to this division.
  5. Export. Double-click to download a CSV spreadsheet of everyone assigned to this division.
  6. Move up/down. Double-click the up and down arrows to move a division up or down on the page.
  7. Delete. Double click the delete button to delete this division. Deleting a division will also delete all bunks and un-assign all campers/staff within.

Bunk Settings

Division Options
  1. The Division that contains the bunk.
  2. The Bunk name. Double-click to edit.
  3. The total number of campers currently assigned to this bunk.
  4. The maximum camper capacity for this bunk. Double-click to change the capacity.
  5. The total number of staff currently assigned to this bunk (note: this is only relevant to camps with the Staff module).
  6. The maximum staff capacity for this bunk (note: this is only relevant to camps with the Staff module).
  7. Double click to display additional details on everyone assigned to this bunk. Double-click again to hide additional details.
  8. Double-click the printer icon to print a list of everyone assigned to this bunk.
  9. Double-click to the export icon to download a CSV spreadsheet of everyone assigned to this bunk.
  10. Double-click red minus sign to delete this bunk. Deleting a division will also delete all bunks and un-assign all campers/staff within.
  11. A list of all persons assigned to this bunk.
    • Click on a camper once to display additional details.
    • Red indicates "Female" gender; blue indicates "Male" gender;  and white indicates any gender other than Male/Female.
    • A red dot signifies that the camper/staff is  also enrolled/hired for other sessions.
    • First-year campers/staff will be noted with a bold tile border.

Copying Bunking Boards to other Sessions

If your divisions/bunks will be the same for multiple sessions, you can copy one bunking board layout onto other session(s) using the copy button. For more information on how to copy a bunking board, read "Copying Bunking Boards".

Assigning Campers to Divisions/Bunks

Once your bunking board is set up, you may start assigning enrolled campers to divisions/bunks. For more information on how to assign campers to a division/bunk, read "Assigning Campers And Staff To Divisions And Bunks".

Customizing Bunking Board Terminology

Change the terms "bunking board," "division," and "bunk" to the terms used by your camp by updating your Bunking Board admin settings.

Setting Bunk terminology

To find the bunking board terminology settings, go to Admin > Campers > Bunking Boards.

  1. Rename the overall "Bunking Boards" tool.
  2. Rename the main group that campers are grouped into (by default, "Division").
  3. Rename the sub-groups that campers are grouped into (by default, "Bunk").
Assigning Campers and Staff to Divisions and Bunks

Assign campers and staff to their respective groups by dragging and dropping them into bunks on the Bunking Boards page.

If you haven't done so already, make sure to set up your bunking boards first.

Select a Session

Select a session

First, use the dropdown menu select a session and load the corresponding bunking board.

Assign to a Division

First, assign campers to a division by selecting from a dropdown menu.

Without Divisions

Click the corresponding link in the top right corner of the bunking board ("X campers without divisions" and "X staff without divisions").

View each camper's name, grade, and age. Staff will include gender and name only.

  1. Click to select a division.
  2. Click OK to assign the camper/staff to the selected division.

Continue selecting divisions. When finished, close the pop-up window and return to the bunking board.

Campers and staff will appear within that division, in a section titled "no bunk assigned."

Bunk Tile Background

Depending on your Admin settings for bunking boards, each the color of each camper's bunk tile background will either reflect their gender OR their custom color for the corresponding year. 

When their bunk tile reflects their gender, red = Female; blue = Male; white = any other gender value.

Assign to a Bunk

To assign a camper or staff to a bunk, drag and drop them to the appropriate bunk by clicking and holding the camper's tile, dragging the tile to a bunk, and releasing.


If needed, re-assign campers/staff by dragging and dropping between bunks as well.

Bunk Capacities

Bunk capacities do not restrict how many campers/staff an admin can assign to the bunk; they are simply for reference.

To overcap a bunk, simply continue assigning campers to the bunk as needed. To change the capacity, double click on the current capacity number, select a new number, and click OK to save.

Near Capacity

As you near the capacity, the capacity will be written in orange.

At/Over Capacity

Once a bunk is at/over capacity, it'll be written in red.

Copying Bunking Boards to Other Sessions

Bunking boards are created on a per-session basis. If you'd like to create the same divisions/bunks for multiple sessions, you can copy the divisions/bunks from one session to another session using the copy function.

First, set up the divisions/bunks in one of your camp sessions.

Next, double click the copy icon next to the Session dropdown menu.

  1. Warning: copying a bunking board to another session will overwrite the current board for that session. If there are any divisions/bunks created for the other session already, they will be deleted and replaced with the divisions/bunks being copied.
  2. Select which session(s) you wish to copy the current bunking board onto.
  3. Include camper/staff bunking assignments. If selected, campers/staff who are also enrolled/hired for the destination session(s) will be assigned to the same division/bunks that they're assigned to for the session being copied.
  4. Click "Copy" to complete the copying process.

Confirm the copying by clicking "OK." To cancel the copying process, click "Cancel".

 

Bunking Board Settings

The Bunking Board section of the Admin menu allows you to control the camper information that appears on each camper's Bunking Board tile.

  1. Select whether or not you would like to include each option on the Bunking Board
  2. Click Save changes