Health Center Visits
Logging Health Center Visits - Tutorial Video
The Health Center Visit Log tool allows admins to track each time a camper or staff member makes a visit to your camp's health center. Using custom options created under "Medical Log Items", your staff can quickly document cases on an easy-to-use mobile interface.
Watch the clip below from our Medical webinar where we demonstrate how to log health center visits and report on health center visit log data in mass.
Begin a New Log Entry
Create Medical Logs to document medical assessments for Campers and Staff.
- Medical Logs can be kept "open" if further treatment or follow up is needed, to allow for editing the log later. Or, they can be closed to prevent further editing, if nothing else needs to be documented.
- The Log Entry tool is optimized for mobile devices to allow medical staff to easily create medical logs "on the spot", anywhere they need to be at camp.
To create a new Medical Log, click the "Begin new log entry" link under the Health Center Visit Logs section of the Medical Dashboard.
1. Select a Camper or Staff Person
To begin, select a camper or staff person by typing at least 3 characters of their first or last name and selecting them from the search results that drop down.
Note: Only enrolled campers and hired staff will appear in the search results.
After selecting a camper or staff person, their details will populate.
View their profile photo and basic details.
To view all of their medical information, click the "Go to medical profile" button to jump to their profile. From there, navigate to their Medical tab.
Critical medical information
If the camper or staff person has any critical medical information on file, it'll display beneath their basic details for easy reference during the medical assessment.
2. Enter Log Details
Use the buttons/text fields to provide the medical log details.
- None of these sections are mandatory, if you prefer to leave any of them blank.
- Tap multiple buttons to select more than one, if needed.
Buttons for Complaint, Assessment, Treatment, Disposition, and Staff Attending
The buttons that appear for Complaint; Assessment; Treatment; Disposition; and Staff Attending are customizable.
To add/remove buttons, go to the Medical Dashboard > Medical Management > Medical log items. Click here to learn more.
3. Attach File
If needed, attach (1) .jpg, .jpeg, or .pdf file to the log.
- Tap/click the "press to upload file" area
- Select (1) file from your device and submit
4. Select the Staff Attending
Tap to select (1) or more members of your medical staff who attended to the camper/staff person during the assessment.
Again, these buttons are customizable.
To add/remove buttons, go to the Medical Dashboard > Medical Management > Medical log items. Click here to learn more.
5. Save the Log
When you reach the end of the log, you have 3 options:
Delete and start over
If you do not wish to save the log, click "Delete and start over." The log contents will be erased and you'll be automatically redirected to the queue of logs still waiting to be closed.
- Note that a log cannot be undeleted, so be careful when selecting this button.
Save and continue later
If you may need to edit/add to the log later (e.g. if further treatment or follow up is needed), choose "save and continue later." This option will save the log but leave it "open" so that it can still be edited later, if needed.
- To edit/close the log later, find it in the "Logs" tab of the camper or staff profile or via the "View open logs" link on the Medical Dashboard.
Finish and close log
If you're finished with the log and will not need to add to it or edit it later, click "finish and close log." This option will save the log and "close" it, which prevents any edits to the log later.
- Once a log is closed, there's no way to edit or delete the log later, so be careful when selecting this button.
View Open Logs
Visit the "Open Medical Logs" page for a list of all open Medical Logs in your database currently.
- Logs are listed in chronological order, with the most recent logs at the top.
- You can also access "open" medical logs from the camper or staff person's profile page.
- "Open" Medical Logs have been saved but are still waiting to be completed/closed, because the camper/staff person's medical treatment wasn't finished when the log was created.
To view all of your open Medical Logs, click the "View open logs" link from the Health Center Visit Logs section of the Medical Dashboard.
View a list of every open log, along with the person's profile photo and the medical complaint.
Click on any part of the log to open it.
Recent Log Activity
Use the Recent Log Activity tool to quickly view all Medical Log entries created or updated over the last 72 hours.
To access Recent Log Activity, go to the Medical Dashboard by clicking the Medical link in the navigation bar.
Medical Dashboard
Select "Recent Log Activity" from the Health Center Visit Logs Section.
Slider
Click and drag the slider left to right to load log entries based on how many hours ago they were created/updated.
You can adjust the slider in 3-hour increments, spanning from 3 hours ago to 72 hours ago.
View Logs
View the basic log details, including how long ago the log was created and updated. To view the entire log, click "View log entry..." Click the camper's name to navigate to their profile.
To update any open logs, return to the Medical Dashboard, click View Open Logs, and select the log you wish to edit.
Log Archives
Use the Log Archives tool to generate Medical Log entries in mass.
To access an individual camper or staff's medical logs, navigate to the Medical Logs tab of their profile.
To manage Log Archives, access the Medical Dashboard by clicking the Medical link in the navigation bar.
Medical Dashboard
Select "Log Archives" from the Health Center Visit Logs Section.
Filters
- Add a date range to filter logs that were created within a specific timeframe. Leave blank to generate all logs.
- For camps with our Staff module, select whether to include camper and/or staff logs in the results.
Report Results
The results will list the overall details for each log.
- To view an individual log, click the log icon on the far left.
- If a log has an attachment, click the attachment file name to open the file.
By default, the results are sorted by Type (Campers first, then Staff) and then by date Created, but you can click a column header to sort by different data instead.
Download logs in mass
To download a copy of all the logs in the results, double click to export the results as a .CSV file.
The spreadsheet will contain each log on a separate row with all the details in separate columns, as pictured above.
Printing the report results
Double click the printer icon to print the report results.
Note: This will only print the data you see in the report results - not the actual log contents.
If you need to download/print the full logs, export the report as a .CSV and then print the spreadsheet.
