Staff Dashboard
Creating an Account for the Staff Dashboard
Potential staff wanting to apply to a camp will navigate to the staff application URL unique to their camp (e.g. firewood.campmanagement.com/apply) to begin a new staff member application. This URL will need to be tied to a button on a camps website (e.g. "apply here") or sent directly to potential applicants externally from CampSite.
This form should only be filled out by staff members who have never filled out an application previously.
Once on this page, new staff applicants will fill in the needed information to create a new staff profile and begin the application process.
The "Begin Application" button will not be selectable until the necessary information for the form is input.
If the staff member on this page already has a profile with the input email address and information, a new account will not be able to be made. Already existing staff members (or existing applicants) should click on the "Sign in" button to sign into their existing profile page.
Staff Dashboard Overview
Any person who has a staff account with a camp can log into the Staff Dashboard. When signing into the Staff Dashboard, Staff will see the following landing page.
The colors and background of the Staff Dashboard will follow the settings for the Parent Dashboard.
The header text for the Staff dashboard can be edited and customized under Admin> Staff> Staff Dashboard> Staff Dashboard home page message.
- The Home button will bring staff back to this landing page when clicked on.
- The Logout button will log a staff member out of their dashboard.
- The Application button will bring staff to the application for the current CampSite year. Please see here for more information on the Application page please see: Staff Dashboard: Application Page
- The Forms button will take staff to the Staff forms for the current CampSite year. Please see here for more information on the Forms page please see: Staff Dashboard: Forms Page
- If a camp is using the Camp Today module, the Camp Today button will appear. Staff can click on this button to go to the Camp Today blog. Please see here for more information on the Camp Today page please see: Staff Dashboard: Camp Today Page
- The My Account button will bring Staff to their account setting options. Please see here for more information on the My Account tab: Staff Dashboard: My Account Page
- The Accessibility button will open options for web accessibility settings. Please see here for more information on accessibility settings on the CampSite dashboards: Staff Dashboard: Accessibility
Staff Dashboard: Application Page
The Staff Application must be filled out by applicants each year that they would like to apply to work at a camp.
All of the sections of information in this application can be toggled on or off under Admin> Staff> Application: Settings. Please see here for more setting information: Application: Settings
This article will review the following steps of the Staff Application process:
Step 1: Photo
If a photo upload is set as active under Admin> Staff> Application Settings> Photo Upload, then a photo upload will be the first step of the application process. If a photo upload is not set to be active, this step will not appear to applicants.
Photo uploads must be .JPEG or .PNG file types. "Live photos" are not accepted.
The header text for this page can be customized under Admin > Staff> Application: Instructions> "Begin staff application" (/apply) instructions.
The photo instructions can also be customized under Admin > Staff> Application: Instructions> Photo Upload Instructions.
Once a photo is uploaded, an applicant will need to click on "Save and Continue" to move forward in the application.
Step 2: Basic Info
The Basic info step is where you a camp can collect additional information on that first step of the application as well as ask what position at camp an applicant is applying for.
The Header text of this application page can be edited under Admin > Staff> Application: Instructions> Basic Info instructions.
The amount of positions that an applicant can apply for at once can be controlled on the Admin side under Admin > Staff> Application: Settings> Number of positions an applicant can apply for.
Positions do not come standard with CampSite and must be created on the Admin side under Admin> Staff> Setup Wizard> Step 1: Positions.
For more information on creating new Application Positions please see: Staff Wizard - Step 1: Staff positions
Additional information will ask about an applicants availability and lead details.
- The lead responses for this question do come standard but if additional options are wanted, they can be added on the Admin side under Admin> DB Management> Dropdown Lists> add more values to the "Lead Sources" dropdown list.
These sections of information for the application can be turned on or off at any time by navigating to Admin> Staff> Application: Basic Info instructions.
For more information on the Basic Info step of the Staff Application please see: Application: Basic Info
Step 3: Education
The Education step will allow applicants to add up to three past schools to their history.
The header text of this application page can be edited under Admin > Staff> Application: Instructions> Education instructions.
While one Education history option will be presented initially, more can be added (up to three) by clicking on the "+ Add Another School" button.
The number of past Education histories required can be set under Admin> Staff> Application: Settings.
Step 4: Employment
The Employment step will allow applicants to add up to three past schools to their history.
The header text of this application page can be edited under Admin > Staff> Application: Instructions> Employment instructions.
While one Employment history option will be presented initially, more can be added (up to three) by clicking on the "+ Add Another Employer" button.
The number of past Employment histories required can be set under Admin> Staff> Application: Settings.
Step 5: Certifications
The Certification step will allow applicants to add any certifications they think are relevant to the position that they are applying for.
The header text of this application page can be edited under Admin > Staff> Application: Instructions> Certifications instructions.
The certifications noted here by the applicant do not have an option to upload a copy of a certification. This is an option for an applicant to notify a camp that they have a certification that can be provided if asked for.
If a camp would like to ask for an upload of any noted certifications, CampSite recommends setting up a Staff form to accept an upload. For more information on how to create a Staff form please see: Staff Forms
If an applicant wishes to add a certification here, they will need to add a name for the certification and add a date that the certification expires.
Once a certification is added, it will appear under the Current Certifications section. If the certification needs to be removed on the applicant side, they can click on the red "x" to remove the certification.
Step 6: Qualifications
The header text of this application page can be edited under Admin > Staff> Application: Instructions> Qualifications instructions.
The Qualification step present a list of qualifications to applicants from different categories that are created by the camp. These categories and qualifications can be created under Admin> Staff> Setup Wizard> Step 4: Staff Qualifications.
The applicant will decide from a drop down list whether they are qualified to lead, assist or they are unqualified. They then can rank each one based on which they prefer to do.
Step 7: References
The Reference step will allow applicants to add up to three references for a camp to contact before employment is offered.
The header text of this application page can be edited under Admin > Staff> Application: Instructions> References instructions.
While one Reference option will be presented initially, more can be added (up to three) by clicking on the "+ Add Another Reference" button.
The number of past References required can be set under Admin> Staff> Application: Settings.
For more information on creating reference questions for these references to see when they are added to this form please see: Staff Wizard - Step 6: Staff reference questions
Step 8: General Questions
The header text of this application page can be edited under Admin> Staff> Application: Instructions> General Questions instructions.
The questions listed here will appear for each applicant to answer, regarless of the position that they are applying for.
For more information in creating these questions please see: Staff Wizard - Step 2: Staff application questions
Step 9: Position-Specific Questions
The header text of this application page can be edited under Admin> Staff> Application: Instructions> Position-Specific Questions instructions.
The questions listed here will appear for applicants who apply to certain positions.
For more information in creating these questions please see: Staff Wizard - Step 3: Staff application position questions
Step 10: Terms & Conditions
The Terms & Conditions that staff applicants will need to sign and agree to can be edited under Admin> Staff> Application: Instructions> Terms & Conditions.
This application cannot be submitted until the checkbox under the Terms & Conditions is checked off. The "Submit" button will not be selectable until this box is checked off.
Once the application is successfully submitted, the Application Complete message will appear under the Terms & Conditions. This message is customizable under Admin> Staff> Application: Instructions> Staff application completed message.
Staff Dashboard: Forms Page
Staff forms can be used to gather additional information on potential applicants or on new hired staff for a camp year.
Staff forms can be created under Staff on the top navigation bar> Staff forms.
For more information on creating forms, please see: Staff Forms
Forms that are active for staff members will appear under the Forms tab on the Staff Dashboard. Forms will not display during the Application process for staff.
Clicking on a form will bring the staff member to the form screen where they can input information and submit the form when ready.
If a camp is using the Medical module, the option to have staff members upload medical forms will appear under the standard forms section.
The option for the Medical forms to appear to staff members who are or aren't yet hired can be found under Admin> Staff> Medical.
For more information on these electronic medical forms and settings please see: Staff Medical Settings
For more information on non electronic medical forms please see: Printed Medical Forms
Staff Dashboard: Camp Today Page
All published (and active) blog posts display in a mobile-friendly layout on your camp's Camp Today page for staff.
Posts are displayed in chronological order (newest at the top) and adapt to the screen size of whatever device is being used when viewing the blog.
Depending on your settings, staff may see:
All posts
To allow staff to see all posts regardless of their hired status/which sessions they are hired for, navigate to Admin> Camp Today> Communication: Settings> "Allow all staff to see all blogs" set to "yes". This will allow staff members who are not hired at your camp to see all blog posts from Camp Today.
Posts in blogs only in which they are hired for
To NOT allow staff to see all posts (they will only see posts in blogs that are related to sessions they are actively hired for) navigate to Admin> Camp Today> Communication: Settings> "Allow all staff to see all blogs" set to "No".
For an in depth explanation of how the Camp Today dashboard works, please see: Parent Dashboard: Viewing Camp Today Blog Posts (While the article is based on the parent dashboard, all information is the same).
Staff Dashboard: My Account Page
The Staff Dashboard "My Account" page can be used by staff to set and update their personal preferences.
To navigate to this page on the Staff Dashboard, a staff member should log into their account then click on the "My Account" option on the left side bar.
Personal Info
Under the Personal Info section of the My Account page, staff members can update their personal information (name, email, cell phone, and home phone), home address information, and profile photo.
Click on Save Changes when finished.
Password & Security
Under the Password & Security section of the My Account page, staff members can update their password and set up two factor authentication.
Click on Save Changes when finished.
Messaging Preferences
Under the Messaging Preferences section of the My Account page, staff members can update their email preferences for email and texting.
Click on Save Changes when finished.
Staff Dashboard: Accessibility
To bring Parent, Staff, and Donor dashboards into compliance with modern visual scanning expectations, we’ve introduced an Accessibility Widget. Using this widget users can change typography size or select a dyslexia-friendly font as well as being able to choose to view the page using alternate high-contrast or inverted colors, toggle inverted dark configurations, or activate dyslexia-friendly layouts with single-action toggles that persist throughout their session.
This capability is limited on the Admin interface to users using the mobile responsive interface.
This capabilty appears by default to the already existing Parent, Staff, and Donor dashboards.
On The Admin Side of CampSite
To use the new accessibility widget on the Admin side of CampSite, users will need to be viewing CampSite's Responsive Interface.
You can activate the Responsive Interface by clicking on the “My Profile” optoin on the top navigation bar in the Legacy Version of CampSite. Click on "your username" @ "Camp Initials" link in your navigation bar.
Once on your settings page, look under “Beta Programs”. Change the “Responsive design beta” dropdown menu to “All Devices”.
Once "All Devices" is selected in the dropdown list, click on "Update beta program preferences". This will change CampSite from the Legacy Interface to the Responsive Interface (as seen in the screenshot below).
Once in the Responsive Interface, you can access the "Accessibility" option on the bottom of the left side bar.
When clicked, a pop up will appear with the options to edit the screen as needed for accessibility.
Here you can change font size or select a dyslexia-friendly font and you can choose to see the page in alternate high-contrast or inverted color page views.
On The Parent/Staff Dashboard
The Parent Dashboard can access these accessibility options as well. This way all parents can use the parent dashboard to the best of it's ability!
On the parent dashboard, no changes need to be made to access this ADA widget. For a parent to access the ADA widget, they simply need to login and click on the "Accessibility" option on the left side bar.
Clicking on this option will cause the accesibility pop up to appear. Parents can then select the same options that Admin will have to change font size or select a dyslexia-friendly font for the page. They can also choose to see the page in alternate high-contrast or inverted color page views.
This same accessibility option is available on the Staff dashboard and on the Donor dashboard in the same way.