Staff Setup Wizard

Staff Wizard - Step 1: Staff positions

In Step 1, enter the staff positions that you're hiring for. Applicants are presented these positions on the "basic info" page of the staff application, and must checkmark which position(s) they want to apply for. 

Depending on your camp's Application: Settings, you can allow staff to apply/get hired for more than one position, if desired.

To manage your staff positions, navigate to Step 1 of the Staff Setup Wizard within the Staff Admin tab.

From Step 1, you may:

Add a New Staff Position

Click the link to + Add new position...

  1. Provide the position Name
  2. Provide a Description for the position
  3. Click Submit to save

Applicants will see the name and description of all staff positions on the first page of your application (listed in alphabetical order).

Edit a Staff Position

The details for a position can be edited at any time, even if an applicant has already selected it on their application.

Double click the current name, description or 'show on staff application?' settings to edit.

Make the necessary changes and click OK to save.

Remove a Staff Position

There are two options for removing a staff position:

  1. Hide the position from the application without completely deleting it. To do that, make the position inactive by double clicking the word "Yes" under "Show on Staff Application?", changing it to "No", and clicking OK to save changes.
    Note: Admins can manually assign staff to a position that's hidden from the application. Also, inactive positions can always be reactivated to re-appear on the application again.
  2. Delete the position to completely remove it from the application and from your database. To do that, double click the red delete button.
    Note: You cannot delete a position if an applicant has already selected it (instead, you can deactivate it). Deleted positions cannot be undeleted. If you need the position on the application again, you'll need to re-create it.
Staff Wizard - Step 2: Staff application questions

In Step 2, enter questions that all applicants should answer on the staff application (regardless of which position they're applying for). By default, questions will appear on the "General Questions" page of the application, unless you select to show the question on the "Basic Info" step at the very beginning of the application.

To manage position-specific questions, go to Step 3 of the Staff Wizard.

To manage your staff application questions, navigate to Step 2 of the Staff Setup Wizard within the Staff Admin tab.

From Step 2, you may:

Add a New Question

Click the link to + Add new staff application question...

  1. Enter the question text
  2. Select a response type
  3. Select whether a response is mandatory
  4. Select whether to actively display the question on the application
  5. Select whether to show the question on the Basic Information step of the application*
  6. Click Submit to create the question

*Staff provide basic demographics (name, date of birth, address, etc.) and select which position to apply for on the Basic Info page. Application questions shown on the Basic Info page still need to be re-filled out every year, unlike the applicant's demographics which roll over.

Edit a Question

Staff application questions can be edited at any time, even if an applicant has already answered the questions on their application.

Edit Question

Double click the pencil icon to edit a question.

Make any changes to the question text, response type, mandatory/active status, and whether the question shows on the basic info step of the application, then click Submit to save changes.

Rearrange a Question

Rearrange the question order by clicking the rearrange icon on the far left and dragging  & dropping the question to a different rank on the page.

Remove a Question

There are two options for removing a staff application question:

  1. Hide the question from the application without completely deleting it. To do that, make the question inactive by double clicking the pencil icon to edit the question, setting Active? to No, and submitting your changes.
    Note: Admins can manually enter a response for a question that's inactive via the applicant's profile.
  2. Delete the question to completely remove it from the application and from your database. To do that, double click the red delete button on the far right.
    Note: You cannot delete a question if a response has already been entered for it (instead, you can deactivate it). Deleted questions cannot be undeleted. If you need the question on the application again, you'll need to re-create it.
Staff Wizard - Step 3: Staff application position questions

Create specific questions for each of your staff positions. Applicants will only be presented questions that correspond with the positions they've selected to apply for earlier in the application.

To manage general questions that all applicants should answer, go to Step 2 of the Staff Wizard.

To manage your staff application position questions, navigate to Step 3 of the Staff Setup Wizard within the Staff Admin tab.

From Step 3, you may:

Add a New Question

Click the link to + Add new staff application position question...

  1. Enter the question text
  2. Select a response type
  3. Select which position the question applies to
  4. Select whether a response is mandatory
  5. Select whether to actively display the question on the application
  6. Click Submit to create the question

Edit a Question

Position questions can be edited at any time, even if an applicant has already answered the questions on their application.

Edit Question

Double click the pencil icon to edit a question.

Make any changes to the question text, response type, and mandatory/active status, then click Submit to save changes.

Note that you cannot edit the position the question is assigned to. If a question is assigned to the wrong position, you must delete the question and re-create it correctly.

Rearrange a Question

Rearrange the question order by clicking the rearrange icon on the far left and dragging  & dropping the question to a different rank on the page.

Remove a Question

There are two options for removing a position question:

  1. Hide the question from the application without completely deleting it. To do that, make the question inactive by double clicking the pencil icon to edit the question, setting Active? to No, and submitting your changes.
    Note: Inactive questions can always be reactivated to re-appear on the application again. Admins can manually enter a response for a question that's inactive via the applicant's profile.
  2. Delete the question to completely remove it from the application and from your database. To do that, double click the red delete button on the far right.
    Note: You cannot delete a question if a response has already been entered for it (instead, you can deactivate it). Deleted questions cannot be undeleted. If you need the question on the application again, you'll need to re-create it.
Staff Wizard - Step 4: Staff qualifications

In Step 4, enter different qualifications (usually activities) that applicants can select on the staff application. 

Using the list of qualifications you provide, applicants will indicate whether they're able to "lead" or "assist" with each qualification.

To manage your staff qualifications, navigate to Step 4 of the Staff Setup Wizard within the Staff Admin tab.

From Step 4, you may:

Add a New Qualification Category

Qualifications are organized into categories. First, create a category to contain certain qualifications, then add qualifications to the category.

To create a new category of qualifications, click the link to + Add new staff qualification category...

  1. Enter the category name
  2. Click Submit to save

Add New Qualifications

Qualifications are created within an existing category. If you haven't created a category for the qualification yet, do that first.

First, expand the corresponding category by clicking the icon on the far left.

  1. Type the name of the qualification
  2. Click to add the qualification

Qualifications will appear in the order that you create them and cannot be rearranged.

Edit a Qualification

A qualification cannot be edited. If you need to change a qualification, delete it and re-create it.  

Qualifications also cannot be rearranged.

Delete a Qualification

Double click the delete icon for a qualification to delete it.

If an applicant already selected the qualification, it cannot be deleted/removed from the current year's application.

Delete a Qualification Category

A qualification category can be deleted if no applicants selected any of the qualifications therein. 

To delete a category, double click the delete button on the far right.

Staff Wizard - Step 5: Staff interview questions

In Step 5, create interview questions that you plan to ask applicants during their interview. Admin users can then record the applicant's responses to those questions on the applicant's profile page.

Staff interview questions do not appear on the application. Staff interview questions are only visible by admin users, from the "Interview" tab of the applicant's profile page.

To manage your staff interview questions, navigate to Step 5 of the Staff Setup Wizard within the Staff Admin tab.

From Step 5, you may:

Add a New Interview Question Category

Interview questions are organized into categories. First, create a category to contain certain interview questions, then add questions to the category.

To create a new category of interview questions, click the link to + Add new staff staff qualification category...

Enter the category name and click to add the category.

Edit or Remove an Interview Question Category

  1. Double click on the current category name to edit it.
  2. Double click the delete button to delete a category.
    Note: You can only delete a category if there are no questions within it.

Edit the category name as needed and click OK to save your changes.

Add a New Interview Question

To create a new interview question, click + Add new staff interview question...

  1. Enter the question text
  2. Select the response type
  3. Assign the question to an existing category
  4. Click to add the question

Edit an Interview Question

Interview questions can be edited at any time, even if an admin has already recorded a response for the question.

Double click the pencil icon for the interview question.

Make any changes to the question text, response type, and whether or not it's active, then click Edit question to save changes.

When a question is inactive, the question is hidden when admin are adding responses to the Interview tab of the applicant's profile page. Inactive questions can always be reactivated later.

Rearrange the question order by clicking the rearrange icon on the far left and dragging & dropping the question to a different rank (within the same question section).

Note that questions cannot be moved to a different section. Instead, delete the question and re-create it under the correct section.

Remove an Interview Question

There are two options for removing an interview question:

  1. Deactivate the question without completely deleting it. Make a question inactive by double clicking the pencil icon to edit the question, setting Active? to No, and submitting your changes.
    Note: Inactive questions do not display when admin are adding responses to the Interview tab of the applicant's profile page, but can always be reactivated later if the questions are needed.
  2. Delete the question to completely remove it from your database. To do that, double click the red delete button on the far right.
    Note: You cannot delete a question if a response has already been entered for it (instead, you can deactivate it). Also, deleted questions cannot be undeleted. If you need the question again, you'll need to re-create it.
Staff Wizard - Step 6: Staff reference questions

In Step 6, add questions to your online Reference Form.

What is the Reference Form?

The Reference Form is an online form that each applicant's reference can complete in regards to the applicant. Applicants cannot access your reference form or the questions therein.

References are sent a link to the form via email. Once the reference submits the form, their responses are stored under the References tab of the applicant's profile along with the rest of the applicant's application.

  • Control whether references are emailed the reference form automatically (or an admin user must manually email the form) via your camp's Reference: Communication settings.

To manage your staff reference questions, navigate to Step 6 of the Staff Setup Wizard within the Staff Admin tab.

From Step 6, you may:

Add a new Reference Question

Click the link to + Add new staff reference question...

  1. Enter the question text
  2. Select a response type
  3. Select whether a response is mandatory
  4. Click Submit to create the question

Edit a Reference Question

Double click the pencil icon to edit a question.

  1. Edit the question
  2. Edit whether to show the question on the reference form*
  3. Edit whether a response is mandatory
  4. Click Submit to save any changes

Rearrange Reference Questions

Rearrange the question order by clicking the rearrange icon on the far left and dragging  & dropping the question to a different rank on the page.

Remove a Reference Question

There are two options for removing a reference question:

  1. Hide the question from the reference form without completely deleting it. To do that, make the question inactive by double clicking the pencil icon to edit the question, setting Active? to No, and submitting your changes.
    Note: Inactive questions can always be reactivated to re-appear on the reference form again. Admins can also see/manually enter a response for an inactive question, via the References tab of the applicant's profile.
  2. Delete the question to completely remove it from the reference form and from your database. To do that, double click the red delete button on the far right.
    Note: You cannot delete a question once a reference has been entered by an applicant (instead, you can choose not to show it on the reference form). Deleted questions cannot be undeleted. If you need the question on the application again, you'll need to re-create it.