How to change previous Campers to Alumni in Campsite

The Alumni and Camper modules do not communicate with each other, so campers who are now considered Alumni must be moved to the Alumni module manually or be added as part of a mass upload to appear there. 

If you would like to report on those who are considered Alumni in the Camper Advanced Reports, we suggest changing their lead status to Alumni.

Create Alumni Individually

Create Alumni in Mass via Importing

Change an individual Camper Profile Status to Alumni

Change Camper Profile Statuses to Alumni During the Rollover Process

There is no automatic method to create Alumni in Campsite.

This means that Alumni need to be added by admin staff manually. 

To add a single Alumni at a time, hover over the red "Alumni" button on the navigation bar and click on "Add New Alumnus".
 

Once you are finished adding their first and last name, click on "Add alumnus"

You will then be brought to their new Alumni profile page.

To see more on what is hosted in the Alumni Profile please see: Alumni Profile Page

Alternatively, there is an tool in your admin page to import Alumni in mass.

You can access that tool by going to your admin page, selecting the DB management tab and selecting the Import Data page form the left menu.

Once there, click on the "Import Alumni" button

Here you can import Alumni from a CSV file. For more information on importing data please see: Import Data

For any camper(s) that need to be moved to "Alumni" status, we recommend keeping their camper profiles, and changing their enrollment status to "Alumni." This way, you can preserve all of their camper data, and simply exclude them from your recruiting reports by not selecting "Alumni" as one of "Statuses" of campers that you add to the report.

To change a camper's enrollment status, go to their profile page, and double click the current status listed beneath their name (right next to their camper photo). In the dropdown that opens, select "Alumni" and then click OK to save.

At the end of each camp season, when you complete Step 1 of the Database Rollover process in order to start enrolling for a new camp season, you can make sure all Alumni stay labeled as Alumni in the next year when you get to the "Statuses" section - here, leave the default setting as is for the "Alumni" status to be rolled over as "Alumni" again

For more information on the Rollover Process please see: Database Rollover Step 1: Begin enrolling & hiring for next year and  Database Rollover Step 2: Change current year