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Advanced Reports: Campers

Advanced reporting allows you to easily create custom reports by pulling fields from various places within CampSite. Creating custom reports not only gives you the ability to see specific information about your Campers but also gives you the option to apply filters to narrow down your report results.

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To create or view an advanced report, select "Advanced reports" from the Campers dropdown menu on the navigation bar.

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  1. If you have any saved reports, you can select them from the dropdown. In this example, we will create a new report.
  2. By default, Advanced Reports will show all enrolled campers, regardless of which sessions they are enrolled in. You can choose the statuses of the Campers you wish to include on the report by selecting the appropriate check-boxes.

As an example, we'll create a report for Campers enrolled in Week 1, including date of birth, the number of sessions they are enrolled in, and their Division name for Week 1.

Fields

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To add fields to your report, click "+Add a field..." Fields are organized in Permanent, Yearly and Session scopes.

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Information from the Family Profile and Basic Info tab of the Camper Profile is organized under Permanent fields. Camp-specific fields: Campers > Permanent scope and Permanent Forms are also reportable.

From the Permanent fields, we'll select "Date of birth".

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Yearly fields include information that changes on an annual basis, as well as data from Yearly forms and Camp-specific fields: Campers > Yearly scope.

From the Yearly fields, we'll select "Number of enrolled sessions".

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Session fields include information that can vary from session to session. Camp-specific fields: Campers > Session scope and Session Forms are also reportable.

From the Session fields for Week 1, we'll select "Division name".

Once all fields have been selected, click the "X" to view your report.

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Additional columns have been added to the report.

  1. Click and drag a field to re-order the columns on the report
  2. Double-click the red minus sign to remove a field
  3. Click a column header to sort data alphabetically or numerically

Filters

Any reportable field can also be added as a filter, which can be used to narrow down the results of your report.

We will add a filter to our report so it only includes female Campers.

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Click "+Add a filter..."

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To add our filter, we'll select "Gender".

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Since we only want to include female campers on our report, we'll make our filter "Gender is exactly female", and click "Add filter".

Additional filters can be added by following the same procedure.

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The filter has been applied and the report now includes only female Campers.

Using reports

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  1. Click the printer icon to print the report
  2. Click the envelope to e-mail the campers or families
  3. Click the Excel icon to export the report to Excel
  4. Click the PDF icon to generate canned letters for the campers
  5. Click the PDF icon with the "C" to generate mailing labels for each camper
  6. Click the PDF icon with the "F" to generate mailing labels for each family

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Click "Save as" to save the report and re-use it in the future.

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